Draft Ponsonby Parish Council Minutes - April 2016

  • Minutes of the Meeting held on Tuesday 12 th April at 7.00pm in Calderbridge Village Hall.

     

    PRESENT

    Councillor Ranald Stewart (RS) – Chairman

     

    Councillors

    Bob Jones (BJ)

    George Crayston (GC)

    Alan Rigg (AR)

    Phillip Stanley (PS)

    David Birks (DB)

     

     

    Also present: The Clerk Bobby Jones (RLJ)

    Senior Site Manager for Morgan Sindall Police Training Contract - Andrew Jackson (AJ)

     

    28/16

    APOLOGIES & DECLARATIONS OF INTEREST

    RESOLVED that apologies from Councillor Tyson Norman be received and the reasons noted. It be noted that no member declared any interests on items on the agenda.

    ACTION

    29/16

    ACCEPTANCE OF THE LAST MEETING MINUTES (8 TH MARCH 2016)

    RESOLVED that the minutes of the meeting of Ponsonby Parish Council held on 8 th March 2016 (pages CO-16-g to CO-16-i) be confirmed as a true record and signed by the Chairman.

     

    30/16

    ANDREW JACKSON, MORGAN SINDALL – OVERVIEW

    RESOLVED to receive AJ’s offer of general help on behalf of Morgan Sindall for anything they are able to do that benefits the community. Possible examples: providing work experience; nature trail along River Calder; aiding learning of French; lending resources; utilizing excess materials e.g. tarmac in Village Hall pot holes; technical expertise and advice etc. Residents are asked to channel requests through the Clerk. The Clerk is to email AJ to give him her contact details.

     

     

     

     

     

     

    RLJ

    31/16

    MATTERS ARISING FROM PREVIOUS MEETING

    RESOLVED that the Clerk’s report on

    • river calder flooding & safety issue is now referred to the Lake District National Park Authority (LNPA)
    • flatt brow debris scraping is still required
    • land ownership opposite Stanley Arms query is ongoing
    • bank mandate requires 4 Councillors to show ID to HSBC
    • ongoing determination of who is responsibe for repairing the pot holes bordering Abbey Road, Mill Garage & village hall
    • annual audit and opt out has been acknowledged and we now have instructions on procedure to follow for appointing an external auditor
    • explanation for transparency code requirement for draft minutes to be published online within 30 days

    be received and the clerk is asked to:

    • ascertain action of: LNPA to fix footpath as soon as possible; Cumbria County Council (CCC) (Karl Melville’s department) to scrape flatt brow effectively; CCC (through solicitor Alistair Smith) to determine pot hole responsibility
    • refer land ownership query to CCC (Karl Melville’s department)
    • work with the Chairman to follow audit regulations and contact Tyson Norman’s daughter to arrange a meeting between the 3 of us

    RESOLVED to accept the NDA have no finance available to improve Stangs Cottage, Newton Manor or Calder Abbey house.

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    RLJ

     

     

     

    RLJ, RS

    32/16

    PARISH COUNCIL REPRESENTATION

    NUGEN update on proposed development

    RESOLVED to receive Councillor Jones’ report on his communications with NuGen following their recent correspondence with residents. He has requested regular updates through face to face meetings with NuGen and that these give a clear picture of what is planned, when and how. So far NuGen have responded by creating extra public drop in sessions. Formal consultation will begin in May.

    RESOLVED to receive residents’ concerns:

    • there is a compulsory purchase inference and inconsistent information is being given by different NuGen staff
    • location of a new road
    • the creation of flooding issues due to location of spoil heaps
    • general inconsistent information is being given

    Councillor Jones will email Peter Manning with key question requests for him to consider asking at a public meeting being held in Beckermet reading rooms with NuGen on 19 th April. For example: why are residents receiving letters from land agents offering their services? Are we going to be compulsory purchased?

    Council will work with Beckermet Parish Council to ensure NuGen are being consistent between us.

    The Clerk is to circulate among Councillors a letter received by Calder Angling Association from NuGen.

    The Council agreed all action will be aimed towards minimizing the impact on residents and when this is not possible, maximizing compensation. Legal support will be sought from Cumbria Association of Local Councils (CALC) and sequentially the National Association of Local Councils (NALC) as necessary.

    The Clerk will email Kathryn Booth, copying in Fergus McMorrow, requesting a session with NuGen before the consultation period, preferably at the next Council meeting or before, noting this courtesy has been given to the Parishes of Beckermet, Egremont and Whitehaven.

    A Parish meeting will be organized to preferably take place in early June in the Village Hall to engage residents.

    NDA Summary from latest meeting

    RESOLVED to receive Councillor Stewart’s report which included no significant updates.

     

     

     

     

     

     

     

     

     

     

     

     

     

    BJ

     

     

     

     

     

    RLJ

     

     

     

     

     

    RLJ

    33/16

    CORRESPONDENCE

    Parish Council Reviews

    RESOLVED to accept the pre circulated report and agreed no review is needed.

    Revised Financial Regulations from NALC

    RESOLVED that the Clerk request a hard copy from CALC

    Success Regime Report

    RESOLVED that any Councillor able to go to an announced meeting will go.

    Sludge / Gravel deposits on non-agricultural land

    RESOLVED this doesn’t affect our parish.

    Police Report none was available.

    RESOLVED that the Clerk email a request for this.

     

     

     

     

    RLJ

     

     

     

     

     

    RLJ

    34/16

    FINANCE

    RESOLVED that the following payments were approved for payment:

    a) Clerk’s salary and expenses (21/2/16 – 20/3/16) £182.61 100522

    b) Copeland BC Grass Cutting (1/4/16 – 31/3/17) £512.36 100523

    and the balance of accounts at 20 th March 2016: £11,267.83 be accepted.

     

    35/16

    PUBLIC PARTICIPATION

    No members of the public in attendance by this point.

     

    36/16

    QUESTIONS COUNCILLORS WISH TO RAISE

    • Councillor Stewart gave an update on the local bus service. CCC have agreed a timetable to run on 2 days a week, which they aim to begin in May with a 16 or 21 seat bus. Finance sources are being determined.
    • Councillor Crayston cited his email to the Clerk re Flatt Brow and a pot hole for the Clerk to act upon.
    • Councillor Jones advised Police Constable Stewart Burgess will email a survey from a local Speed Indicator Device (SID) camera. Once received, the Clerk will circulate this among Councillors and place on the agenda.
    • Councillor Jones also advised the maintenance work to the village hall play equipment has been completed and gave the Clerk the invoice to be placed on the next agenda. The village hall committee will subsequently contribute half of the invoice value to the Parish Council account.

     

     

     

     

    RLJ

     

     

    RLJ

     

     

    RLJ

    37/16

    DATE OF NEXT MEETING

    Confirmed as Tuesday 10 th May at 7pm in Calderbridge Village Hall.

     

     

     

    Meeting closed 8.40pm

     

     

    Chairman……………………………..

    Date…………………………………...

     

     

     

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