Parish Council Minutes - October 2013

  • Minutes of meeting held 9th October 2013 in the Supper Room Gosforth Public Hall - 7.30pm


    Present : Dr Hutson; Messrs. Ancell, Gray, Jacob, McKinley (Chairman), Norman, Parker, Rae, Walton, Wright; Mrs Gallery-Strong.


    1 member of the public also attended.


    1. Apologies: None – all members present.


     2. Declarations of interest . None


    3. Chairman's opening remarks. None.


    4. Minutes of the previous meeting held on 10th September 2013. These were approved (Proposed Mrs Gallery-Strong, seconded Mr Walton).


    5. Actions arising from the minutes.

    1. Produce list of local businesses. Action – Dr Hutson, Mr Norman, Mr Ancell.

    Action ongoing.

    2. Discuss carpark land ownership issues with Copeland solicitor. Action – The Clerk.

    Action ongoing - Until the land ownership issues were settled there was likely to be no further progress. The matter was in the hands of Copeland BC. In the interim The Clerk was writing to the Land Registry to ask for any assistance they could provide.

    3. Draft ideas for public communication. Action – Mr Walton.

    Action ongoing.

    4. Deal with non-paying advertisers. Action – Mr McKinley, The Clerk.

    Action ongoing – Some progress had been made with payments totalling £230 being received. The Chairman and Clerk planned to re-assess the situation and if necessary pay relevant visits.

    5. Obtain copy of Coniston PC planning checklist and ascertain details of planning training. Action – Mr McKinley.

    Action complete - The checklist had been made available for comment and would be put on the November agenda.

    6. Check list of properties with Local Occupancy conditions attached from both Planning Authorities. Action – The Clerk.

    Action ongoing – the information provided was not considered to reflect the real situation and The Clerk was asked to write appropriately to the Planning Officer.

    7. Investigate overgrowth on Whitecroft and Kell Bank Lane. Action – The Clerk.

    Action complete – The lane would be cut by Wasdale MRT; there had been no response from Mr Ledgard.

    8. Write appropriate letters to Mr Clarkson ref Flood report and No 6 bus service. Action – The Clerk.

    Action complete – Updated Flood report had been received and meeting had been held with County Transport officer. Mr Walton agreed to copy the Flood Report to all members who were asked to forward any comments to The Clerk.

    9. Check with CALC ref BACS payments. Action – The Clerk.

    Action complete – Apparently HMG had not yet made the necessary changes to Local Government Law to lawfully enable electronic transfers although many councils were using them. The Clerk said he had discussed the matter with CALC who agreed that while not being strictly legal the system which had been adopted would demonstrate to any auditor that appropriate safeguards were in place.

    10. Put Budget requirements on next agenda. Action – The Clerk.

    Action complete – See Item 6b below.

    11. Put Village to Boonwood footpath on the next agenda. Action – The Clerk.

    Action complete – See Item 7b below.

    12. Reply to LDNPA ref Planning application for 51 Fell View. Action – The Clerk.

    Action complete.

    13. Acknowledge Mrs Ostle letter and copy to LDNPA. Action – The Clerk.

    Action complete.

    14. Copy CALC (Copeland ) meeting minutes to all members. Action – The Clerk.

    Action complete.

    15. Obtain new Code of Practice on CCTV for assessment. Action – The Clerk.

    Action complete – See Item 7c below.

    16. Invite Gareth Browning to next meeting. Action – The Clerk.

    Action complete – awaiting confirmation from Mr Browning.

    17. Contact Community Police ref parking in the vicinity of the Bakery. Action – The Clerk.

    Action complete – Visits had been made and speeding checks carried out. Main offenders were local residents. Suggestion that Parish Council reconsiders the provision of double yellow lines in the area.

    18. Obtain details of St Bees PC action ref Speed Cameras. Action – The Clerk.

    Action complete – copied to all members.


    6. Financial matters


    a) Monthly Financial report. This was approved (Proposed Mr Jacob, seconded Mr Walton).

    b) Finance Committee & Budget. Mrs Gallery-Strong said that a meeting of the Finance Committee had been arranged for 16 th October at Rose Cottage. Any member who wished to make suggestions for inclusion within the 2014-15 budget should put them in writing to either her or The Clerk.



    7. Main Business

    a) Maintenance of School footpath. (Ref note sent By The Clerk on 21 st August).

    The Clerk said he had put this on the agenda again as he was not sure that a decision had been made regarding future maintenance. It was agreed that the most convenient method was for the School to maintain the path and the Parish Council make a donation to the School on an annual basis.


    b) Village to Boonwood footpath. Ref report sent on 12 th August.

    Although the proposed scheme was considered desirable none of the councillors felt they had the time to devote to leading the project. Mr Hosfield, asked by the Chairman whether he or any of his colleagues would be willing, declined. It was agreed that an appeal should be made to the residential public for someone to take a lead in driving the project forward. The Clerk would do What’s On, other members should publicise via their own contact groups.


    c) Review of CCTV system. (Ref note sent out on 16 th September). The Clerk said he had read the document (which was clearly designed primarily for the multi-systems in use in town and city centres) and felt that apart from displaying an appropriate notice no further action from the council was needed. Mr Gray said that while it would be easy to justify the use of the camera scanning the carpark, the one scanning the Square would be more difficult. It was agreed that Mr Jacob and Mr Ancell should review the document and make their conclusions known to the council for further consideration.


    d) MRWS consultation. The Chairman summarised events to date which had culminated in a rejection of MRWS Partnership proposals by the County Council, effectively bringing the MRWS process in Cumbria to a conclusion (it was thought - and stated by HMG). DECC had then made a ‘Call for Evidence’ on what had gone wrong and ‘to learn lessons’ (to which the Nuclear Group had responded) and they had now issued a new consultation document, proposing a new process for site selection.

    The initial thoughts of the Nuclear Group were that the proposals were totally unacceptable as (among many other issues) essentially they removed any decision making from the County and Parish Councils, leaving all decisions and power to proceed in the hands of the District Councils, with even further departures from the White Paper requirements than had been achieved to date. The Nuclear Group were meeting shortly to frame a draft response to the consultation to present to the council.

    The Clerk said that this issue was to be discussed at the CALC County Executive meeting in three days’ time at which he would be present. A draft paper, which included an analysis of the proposals together with a draft response had been prepared, which in his opinion highlighted many of the shortcomings of the proposals. He would copy the paper to all members.

    Mrs Gallery-Strong said that it was important to gain views of residents and accordingly it was agreed that a public meeting should be arranged.


    Note: The date for the public meeting has now been set for Wednesday, 30 th October, in the Public Hall at 7.30pm.


    The Chairman also reported on a meeting at Borrowdale to which he and The Clerk had been invited. The meeting had been called by a group headed by the previous County Council Leader Mr E Martin. The aims of the group were to provide a robust response to the current DECC proposals and to campaign against the siting of a GDF in Cumbria, their argument being based on the response of the County Council to the MRWS Partnership report. The Clerk said that Parish Councils could not join the group per se as the financial rules prevented this but individual members could join if they so wished, and when the group organisation was finalised he would make the necessary information available.


    8. Representatives Reports.


    Dr Hutson - reported that the next meeting of the Friends of Gosforth Library was scheduled for 30 th October at 4.30pm. in the Library.

    Mrs Gallery-Strong – reported on the attempts to get a Dog Control Order in place for the School Field. Copeland BC, who are the only body who can instigate an order, refused to do so due to ‘a lack of resources’.

    Mr McKinley – reported on a meeting with Sellafield Ltd where the Company Strategy was explained. SL clearly wished to enable the local Parish Councils to be more involved in policy and decision-making though the only vehicle for that at present is via the WCSSG and the associated Working Groups, on all of which Parish Councils had a right of membership. Another meeting is to be arranged in the near future.

    Mr Gray – said that he had attended the last meeting of the WC Bus Users’ Group, where the No. 6 service had been discussed. It was felt that due to the number and nature of complaints faith was being lost in the service and would result in less usage. Mrs Cornall, asked by the Chairman for her views said that she had not done any systematic data-gathering but feedback to her emphasised Mr Gray’s observation. The Chairman suggested that the issue be put on the next agenda when another month’s experience would be gained.

    Mr Gray – also said that Mr Barker, who was the Community Officer for the mid-Copeland Group, was following the funding issues ref. the Cycleway.


    9. Planning Matters.

    a) Planning application checklist. The Chairman suggested that, due to time constraints this item be put on the next agenda.

    b) Mr Walton - said that following questions raised by residents he had confirmed that alterations which had been made to the entrance to 76 Meadowfield had been sanctioned by Cumbria Highways and LDNPA.

    c) Mr McKinley – said that following queries raised by avariety of sources it had been clarified that should the National Park succeed in its bid to gain World Heritage Status, this would have no effect on planning within the Park. 


    10 Correspondence.

     CALC circular. Sent to all members.

     CCC & CBC – Offers from contractors. Noted.

     CALC – Powers of PC’s. Noted.

     Larch disease – Public meeting. Noted.

     Don Foster MP – Open letter. Noted.

     M Hodgkiss – Sched. 6 bus service. Passed to Mr Gray.

     LLWR safety case. Mrs Gallery-Strong explained the purpose of the document and suggested that it need not be of concern to Gosforth PC as it only applied local to the LLWR site.

     CALC AGM. Noted – The Chairman and Clerk would attend.



    11 Public Participation. There were no questions from members of the public.


    12 Questions Councillors wish to raise. None.


    13 In Camera. None.


    There being no other business the meeting was closed at 9.25pm.  

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