Minutes of meeting held 9th June 2010 in the Supper Room Gosforth Public Hall - 7.00pm
Present : Messrs. Ancell, Bailey, Jacob, McKinley (Chairman), Norman, Wright; Mrs Balmer, Mrs Gallery-Strong.
1. Apologies: Dr Hutson ( Holiday); Mr Gray (Other appointment).
At the request of the Chairman members stood for 1 minute’s silence in remembrance of all those who had been affected by the tragic events of June 2 nd.
2. Declarations of interest . Mr Ancell declared an interest in Item 8 below.
3. Chairman's opening remarks. The Chairman introduced PCW Hoggarth who presented the Police Report for the previous month (May). There had been 11 incidents – 3 Anti-social behaviour, 3 crime, 1 Road Traffic incident and 4 miscellaneous.
4. Minutes of the previous meeting held on 12th May 2010. These were approved. (Proposed Mr Bailey, seconded Mr Wright). Also approved were the minutes of the Annual Parish Meeting (Proposed Mr Wright, seconded Mrs Balmer).
5. Actions arising from the minutes.
1. Inform Neighbourhood Forum of appointed representatives. Action – The Clerk Action complete.
2. Generate Risk Assessment procedure. Action – Mr McKinley, The Clerk Action ongoing.
3. Provide suggestions for Listed Buildings Register. Action – Mr Norman Action discontinued. LDNPA were carrying out a survey of Listed Buildings and Mr Norman was asked to make his information available to them.
4. Check with National Trust ref Honesty Box. Action – Mr McKinley Action complete. Mr McKinley produced a complete box which was given free to the council. It was decided that the Carpark Group should decide on the siting and the associated containment.
5. Negotiate with solicitors ref Playing Field Trust. Action – The Clerk Action ongoing – Further progress was in the hands of HSBC solicitors.
6. Re-examine and format ‘Business List’. Action – Dr Hutson, Mr Davies, Action ongoing. Mrs Balmer.
7. Progress estimates for carpark floodlighting. Action – The Clerk. Action ongoing.
8. Discuss draft Business Plan for transfer of carpark with Copeland BC. Action – The Clerk & Mr McKinley. Action ongoing – Awaiting confirmation of meeting with Copeland BC.
9. Liaise with Solicitor ref Gravel Pit lease. Action – The Clerk. Action ongoing – All information asked for by the solicitor had been passed on.
10. Send letter ref ‘Site Assessment Methodology’ to CORWM. Action complete – Acknowledgement received. Action - The Clerk.
11. Write To J Falkner ref Burial Ground. Action – The Clerk. Action complete – The Chairman asked The Clerk to copy the letter to Seascale PC.
12. Pay Insurance premium. Action – The Clerk. Action complete.
13. Contact landowner ref Gilgrass Hill ditch. Action – Mr Jacob. Action ongoing.
14. Send off Annual Return and arrange Finance Committee meeting. Action – The Clerk. Action complete. Committee meeting arranged for 7.30pm, 16 th June, at High Bridge Petton .
15. Carry out an assessment of the CCTV system and report to the full council. Action – The Carpark & CCTV Groups. Mr Jacob said that he had discussed the system with Mr Ancell and considered that a replacement with modern equipment was feasible. He offered to provide a demonstration of the equipment and provide a detailed estimate of the costs. The Clerk would check the legal aspects with the Police.
16. Respond to LDNPA ref New Mill Cottage planning application. Action complete. Action – The Clerk.
17. Renew ACT (VAC) membership. Action – The Clerk. Action complete.
18. Assess ‘Allocation of Land’ documents. Action – Mr McKinley, The Clerk. Action onging – The Clerk had now received the documents which referred to Gosforth and would respond accordingly..
19. Reply to letter from Mrs Duckett. Action – The Clerk. Action complete.
20. Contact County Highways ref salt-pile on carpark. Action – The Clerk. Action complete – Salt had now been removed.
21. Contact Copeland ref land by Wheatsheaf. Action – The Clerk. Action complete – CBC had agreed to a resident keeping the area tidy. Mr Norman would convey the message to Mr Sharp.
22. Send relevant letters to J Falkner and Mr&Mrs Wheeler ref Nursery. Action complete. Action – The Clerk.
6. Financial matters
a) Monthly Financial Statement. This was approved following the removal of the payment of £588 to the South Calder Mission. It was agreed that this would await further information from J Faulkner and the resultant sum would then be paid to St Mary’s PCC.
b) Finance Committee Meeting. This was set for Wednesday 16 th June at High Bridge Petton at 7.30pm (See Action 5.14 above).
7. Main Business
a) Co-operation with Ponsonby PC. This item had arisen as a result of comments made at the CALC Executive meetings. The Chairman outlined reasons why there should be closer co-operation between the 2 councils which were aimed at ensuring that where there was a common interest, any consultation or subsequent action by any authority body was met with a consistent response. Examples where present common interests obviously lay were Siting of a GDF, Siting of a repository for LLW, Nuclear New-build and A595 improvements. The form of joint working was open to debate and agreement, and The Chairman and Clerk were authorised to take the discussion further with the Chairman of Ponsonby PC.
b) Council Communications. The Chairman referred to a meeting of the group, a note of which is attached to these minutes. Since the meeting he had had second thoughts regarding a pilot issue of a Parish Council newsletter and proposed that, in view of the recent tragic events , any issue should be delayed and in any case the council should proceed directly to a finished article. Mr Ancell offered to assist with the editing and also agreed to find out the ‘mass-distribution’ costs from Royal Mail. A target date of the end of July was set for production of a draft version.
Note: Mrs Gallery-Strong left the meeting at this point.
8. Planning Matters a) Ramblers Café extension. There were no objections.
LDNPA – Summary of consultations. Noted.
LDNPA – Planning & Compulsory Purchase Act. Noted.
LDNPA – Housing Provision. Noted.
LDNPA _ Management Plan. Noted.
LDNPA – Allocations of Land. The Clerk would provide a response.
Bleasdales – Letter ref Gravel Pit. The Clerk had provided the solicitor with the information.
Copeland BC LSP initial discussions. There were concerns that all areas within the National Park were to be ignored and the section on MRWS appeared to ignore the voluntarism aspect by small communities required by HMG. The Chairman and Clerk would draft a reply.
CALC _ United Utilities work in the area. The Clerk reported that United Utilities were to carry out borehole work in the area and he had received assurance that this was for water extraction purposes and not anything to do with siting of a GDF.
LDNPA – Summary short Guide to ‘Partnership Plan’. Noted.
Acknowledgement from J Reed ref letter to the Post Office. Noted.
10 Public Participation. There were no members of the public present at this point.
11 Questions Councillors wish to raise.
Mr Ancell - Noted that access to the seat at the top of the carpark was difficult. The Carpark Group were asked to assess the problem and suggest possible solutions.
Mrs Balmer – Drew attention to the various problems which could arise from the increasing use of ‘Chinese Lanterns’ as part of celebrations. It was agreed that something appropriate should be put in What’s On.
Mr Norman – Felt that the arrangements for the memorial service on Wednesday June 9th had been ill-considered, being too soon after the event of June 2 nd, and with no local consultation from Copeland BC. There was some agreement from those present but Mr Jacob said that >100 people attended the short service. It was decided that Mr Jacob, as Ward councillor, should make the feelings of the council known to Copeland BC.
Reported that Books of Remembrance were available for signature in St Mary’s Church Hall and The Library at Seascale.
Tabled a draft letter to the Chief Constable on behalf of the Parish Council expressing appreciation of the efforts of all the emergency services on June 2nd. The Chairman asked for this letter to be copied to all members and comments fed back before the letter was sent on.
Reported that the County Council had installed a new drain near Ellerslie.
That the ‘Steep Hill’ sign at the top of Leagate was in need of replacement.
That the Harecroft layby needed monitoring for litter
Note: Since the meeting The Clerk has confirmed that there is a litter bin in situ which is emptied on a regular basis by the Borough Council.
12 Representatives Reports.
The Clerk read some correspondence from Mr Gray which gave encouraging news regarding the cycleway. Sustrans were still trying to get the project moving. Land ownership issues had been clarified and funding sources were being identified.
13 In Camera. None.
There being no other business the meeting was closed at 9.28pm.