Parish Council Minutes - July 2009

  • Minutes of meeting held 8th July 2009 in the Supper Room Gosforth Public Hall - 7.00pm

    Present : : Dr Hutson; Messrs. Gray, Jacob, McKinley (Chairman), Norman, Wright;

    1. Apologies: Mr Bailey, Mrs Balmer (both previous engagements).

    2. Declarations of interest . Mr Gray declared an interest in Item 6 below.

    3. Chairman's opening remarks. None.

    4. Minutes of the previous meeting held on 10th June 2009. These were approved (Proposed Mr Wright, seconded Mr Jacob).

    5. Actions arising from the minutes.

    1. Generate Risk Assessment procedure. Action – Mr McKinley, The Clerk. Action ongoing.

    2. Provide suggestions for Listed Buildings Register. Action – Mr Norman. Action ongoing.

    3. Compile list of local businesses. Action – Mr Gray, Mrs Balmer. Action ongoing – Dr Hutson to generate an appropriate list to promote the support for local (parish) businesses. After consultation this would be advertised using the we-site, What’s On etc. Mr Wright drew attention to the requirement to update the existing tourist information illustrated sign. Expenditure of ~ £100 to do this was approved (Proposed Dr Hutson, seconded Mr Jacob).

    4. Put padlock on Gravel Pit gate and get estimate for fencing. Action – Mr Norman. Action ongoing. The Clerk said that he had received a quotation for the provision of relevant signs for both the Gravel Pit gate and the Carpark (Combined cost £34.13 incl. VAT) and was authorised to go ahead with the purchase.

    5.Write letter of thanks to Mrs Coupe for arranging hedge cutting at the Public Hall. Action –The Clerk. Action complete – including Thank-You notes to Mr Boow and Mr Brown who actually did the work.

    6. Write to Mr Davies ref co-option. Action –The Clerk. Action complete – no response to date.

    7. Consider relationship issues ref 5-Rivers Group for discussion on July agenda. Action complete - See Item 7b below. Action – All councillors.

    8. Draft response ref Copeland BC LDF. Action – Mr Jacob. After some discussion Mr Jacob agreed to produce an appropriate note indicating the council’s response on those matters which directly had some effect on parishioners.

    9. Respond to LDNPA ref 18 Meadowfield planning application. Action complete. Action –The Clerk.

    10. Arrange meeting with DECC (Bruce Cairns) ref GDF. Action –The Clerk. Action complete – Meeting arranged for Monday 13 th July.

    11. Write to the Playing Fields Committee ref change to constitution. Action complete Action –The Clerk.

    12. Consult Copeland BC ref provision of Honesty Box. Action –The Clerk. Action complete. Copeland BC had confirmed there was no legal obstacle to providing a box but could offer no guidance on the design or acquisition. It was decided to consult the National Trust for advice.

    13. Discuss the provision of Play Equipment for small children with Mr Millard. Action complete. Action –The Clerk.

    6. Financial Matters. The Clerk presented a statement of financial transactions and the status of the accounts. This was approved (Proposed Dr Hutson, seconded Mr Norman).


    7. Main Business.

     a) MRWS (Dr Hutson).

    Dr Hutson reported on the Neighbourhood Forum when Dr B Clarke (C/M of CORWM) had given a presentation on MRWS. Dr Clarke had indicated that CORWM had taken on board the comments made by Parish Councils regarding the present process, and had made HMG aware of their present misgivings, in particular the role and status of any Host Community. Dr Hutson noted the subtle change in the definitions being used for waste. The current referral was to ‘Higher Level Waste’ ie. Any material with an activity level above that which was currently designated as Low Level and thus could not be disposed of at the LLWR. Other factors which emerged were that it was considered that a District Council was too big a body to be a Host Community; the BGS survey would include the whole of Copeland including the area within the National Park; and that more clarity and guidance on the Benefits Package associated with the provision of a GDF would be advantageous in gaining public acceptance for such a facility.

    b) Response ref 5-Rivers question (Action 7 from previous meeting).

    The Chairman referred to the recent 3-tier meeting when Locality Working had been discussed and the response from the floor was that another tier of bureaucracy was unhelpful and not needed. He was not sure that Copeland BC was not trying to introduce this by the back-door. The Clerk reminded the meeting that under the Memorandum of Understanding there was, and never had been, any attempt to prevent individual parish councils from acting independently, the 5-Rivers Group being a forum for combined discussion and possibly combined action on common issues. It was decided that The Clerk should copy the Memorandum and the recently received papers to councillors for discussion at the August meeting.

    c) Response to CALC Position Statement ref rights of Parish Councils in the MRWS process. (Copy attached to these minutes)

    There was general agreement on the content with the exception of Point 1 which should be amended to strike out the words ‘proposed role’ as there was no role defined for the Host Community once an interest had been expressed. Point 4 would be more accurate if ‘currently’ preceeded the ….. represented by CALC. It was also considered that an additional point should be made stating that the Host Community should be included as a consultee at an early stage and on a continuing basis in the detailed design process.


    8. Planning Matters. The Clerk reported that the application for a Slurry Store at Middle Boonwood Farm had been approved.


    9. Correspondence.

     CRUG Newsletter. Put on circulation.

     CBC – Notice of new newsletter. Noted.

     Clerk’s magazine. Passed to the Chairman.

     CALC – Consultation on MRWS position statement. See Item 7c above.

     E-mail P Nolan. The Clerk said that he had received communications from Mr Nolan and the Property Consultant advising him regarding a re-application for development of Bank Garage. The problem of parking had been resolved with Mr Jacob (C/M Public Hall Committee) but the housing needs issue was in the hands of LDNPA.

     e-mail – Dian Carr – Locality Working. See Item 7b above.

     Solicitors (Irwin Mitchell) letter. The Clerk said that he had received a reply to his questions regarding the transfer of the trusteeship of the Playing Field. The solicitors for HSBC were advising that if the Charity Commission assisted in the arrangements the timescale and the associated costs would both be reduced. The solicitor would draft an appropriate letter to the Commission to start the transfer process. It was agreed that the Parish Council should take back the trusteeship and 4 trustees were provisionally nominated - Messrs McKinley, Norman, Jacob and Millard {Playing Fields Committee Treasurer}. The Clerk was asked to inform the solicitor.


    10 Public Participation. There were no members of the public present at this point.


    11 Questions Councillors wish to raise.

    Mr Jacob - Reported that the County Council had accepted liability for the repairs to the Library.

    Dr Hutson – Reported that United Utilities had finally cut back the trees contacting the power lines at the rear of the sub-station.


    12 Representatives Reports

    Dr Hutson – Reported that the new Academy (Wyndham replacement) was now over-subscribed. The new building was expected to open in September 2011. An associated fact sheet was available which he would copy to all members. He also asked for Neighbourhood Forum to be on the next agenda.

    Police Report. The Clerk said that WPC Hoggarth could not attend but had passed on her report. There were 11 incidents reported in June, 5 of them being road traffic related, none serious. Apart from a group fight (anti-social behaviour) in the carpark and damage to a vehicle also on the carpark there was nothing of significance. Mr Jacob commented that the camera had recently been of use to identify an offending vehicle involved in damaging a parked car.

    13 In Camera. None.


    There being no other business the meeting was closed at 9.00pm.


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