Minutes of meeting held 8th January 2014 in the Supper Room Gosforth Public Hall - 7.30pm
Present : Dr Hutson; Messrs. Ancell, Gray, Jacob, Norman, Rae, Walton, Wright; Mrs Gallery-Strong.
1. Apologies: Mr McKinley. Due to the absence of Mr McKinley, Mr Norman chaired the meeting.
2. Declarations of interest . None
3. Chairman's opening remarks. None
4. Minutes of the previous meeting held on 11th December 2014. These were approved (Proposed Mr Wright, seconded Mr Gray)
5. Actions arising from the minutes.
1. Discuss carpark land ownership issues with Copeland solicitor. Action – The Clerk
Action ongoing - The Clerk had written to the Land Registry, providing appropriately marked maps, to ask for any assistance they could provide. No reply had been received and contact by telephone has proved impossible. It was agreed that the Chairman, Vice-chairman and Clerk should discuss the way forward.
2. Check list of properties with Local Occupancy conditions attached from both Planning Authorities. Action – The Clerk
Action ongoing – The Clerk had received an acknowledgement from LDNPA.
3. Distribute copies of Monthly Financial Statement. Action – The Clerk Action complete.
4. Distribute copies of MRWS response. Action – The Clerk
5. Prepare draft response to CCC Budget consultation. Action – The Clerk
Action complete – The Clerk said he had received some comments from Mrs Gallery-Strong and Mr Gray which he would incorporate in the final version.
6. Progress meeting of CCC Flood Team. Action – The Clerk
Action complete – Awaiting information from CCC.
7. Respond to LDNPA ref Craemar, Hurlbarrow farm and 50 Meadowfield planning applications. Action – The Clerk
8. Report back ref landscape maintenance at rear of sub-station after meeting with Mr Davies. Action – The Clerk
Action complete – Matter had been discussed; Mr Davies would investigate.
9. Speak to owner of overhanging hedge at Whitecroft. Action – Dr Hutson
6. Financial Matters.
a) Monthly (January 2014) Financial report. This was approved (Proposed Mrs Gallery-Strong, seconded Mr Jacob). Also approved was the Financial Report for December 11 th which had not been available for approval at that meeting.
b) Parish Council budget and precept. Mrs Gallery-Strong asked what the position was regarding advice from Copeland BC on Council Tax Relief funding and Precept Capping as this was critical to being able to set a budget and precept. The Clerk said that Copeland BC had arranged a seminar at Calderbridge on 15 th January when the details of the Council Tax Relief Grants would be explained. The decision on Precept Capping was in the hands of the Minister for Local Government and although Copeland BC had (again) asked for a decision on whether Parish Council precepts were to be individually capped within the current rules, or included within the total council tax collected by Copeland BC, to which a 2% cap does apply, no reply had been received. (The same question was asked at this time last year by the National Association of Local Councils (NALC) and again no reply was forthcoming from the Minister). The Clerk said he would be attending the session at Calderbridge and Mr Jacob volunteered to join him. It was agreed that the Finance Committee would arrange to meet after the seminar on 15 th January when Mrs Gallery-Strong returned from holiday.
7. Main Business
Council communications.(Mr Walton). (Paper sent out to all councillors).
Mr Walton introduced the item suggesting that although much of what the council did to inform residents was good he thought that possibly the use of social media may enable more people to get engaged.Following discussion it was agreed that Mr Walton would gather more information to see what was involved; The Clerk would find out whether appropriate guidelines existed for use by Parish Councils.
Protocol for dealing with consultations (Mr Norman). Mr Norman tabled a short paper to illustrate his concerns. Mr Rae suggested adopting a procedure based on a flow chart which he offered to develop and which The Clerk would circulate. The Clerk said, in response to a suggestion that any protocol should be incorporated into Standing Orders, that this was unnecessary. However he would send copies of SO’s to all members advising them that in certain areas these were not up to date – mainly in relation to the Code of Conduct.
MRWS & Cumbria Trust. Details of the CT web-site had been circulated for members to read the relevant information which would then be debated. Since some members had not visited the web-site and there was some confusion regarding the scope of the agenda item Mr Gray suggested invoking Standing Order SO 43(e), which was agreed, and the meeting moved on to the next business.
8. Representative's reports.
a) Meeting with Cumbria Highways. The Clerk said that he had been unable to attend as the County Council changed the previously arranged time of the meeting and he was already committed to going to another meeting in Kendal. However Mr Stewart, Chairman of Ponsonby PC, had attended and had passed on the contact information which would be copied to all members.
b) Cycleway. Mr Gray said that due to Copeland BC being unable to provide relevant information, submission of the planning application had been delayed, but would be processed as soon as possible.
c) Mr Walton – said that the next meeting of the mid-Copeland group had storm damage as an agenda item and members could forward any issues to him to raise.
9. Planning Matters.
a) Planning Checklist. (Previously sent out). It was decided to postpone this item until the next meeting; The Clerk would resend the paper.
E Davidson – Carpark lining. The Clerk said he had met Mr Davidson (CBC) who was concerned about inconsiderate parking in front of the waste skips which had, on occasion, prevented them from being changed. In order to preserve as much parking area as possible it had been agreed that the 6 relevant spaces should be signed ’10 minute parking only’. Since that meeting another had been arranged with CBC and the contractor.
CBC – Finance meeting 11.00am 15 th January, Calderbridge Village Hall.
The Clerk and Mr Jacob would attend.
P Turner – Notice Board. The Clerk read out an e-mail from a resident who objected to the contact information on the notice boards for the Community Police. Mr Norman said that he and The Clerk would check the notice before replying or taking any action.
GDA – Design Assessment new Hitachi reactor. The Clerk said that relevant information had been received from the Environment Agency which he would copy to all members.
CBC – Mid-Copeland meeting, 7.00pm 16 th Jan, Seascale Fire Station. Noted.
11 Public Participation. Mrs Cornall, referring to the County Council budget proposals, emphasised the critical effect the proposals would have on local bus services, the restriction on young people being able to access further education and the problem in getting volunteers to support self-help schemes.
12 Questions Councillors wish to raise.
Mr Gray – Saidthat he had obtained an estimate of ~£30 + VAT for replacement of the Millennium Oak Tree. Mr Jacob said he had some oak saplings which could be considered.
Mrs Gallery-Strong – Said that she had been informed that damage to the boundary wall of the carpark was being caused by tree roots. The Clerk said he would report this on to Copeland BC as they had responsibility for the carpark surrounds.
Mr Ancell - Said that he had been informed by the owners of Westlakes Hotel that use of the marquee would cease this year and that a planning application would be lodged for further development of the site.
13 In Camera. None.
There being no other business the meeting was closed at 9.10pm.