Minutes of Annual and Monthly Meeting held 2 nd May 2012 in the Supper Room Gosforth Public Hall - 7.15pm
Present : Dr Hutson; Messrs. Ancell, Gray, Jacob, McKinley (Chairman), Norman; Mrs Jackson.
1 member of the public was also in attendance
1. Apologies: Messrs.Rae, Walton, Wright; Mrs Gallery-Strong.
2. Election of Chairman. Dr Hutson proposed, seconded by Mr Jacob that Mr McKinley be re-elected as Chairman. There were no other nominations and Mr McKinley was duly elected.
3. To receive the Chairman’s acceptance of office. Dealt with by The Clerk after the meeting.
4. Election of Vice-Chairman. The Chairman suggested that as several members were absent that this item and items 5-7 below were held over to the next meeting. In the meantime the status quo would be maintained.
5 . To appoint committees and members with special responsibilities :
a) Finance Committee b) Village Care, Carpark and Toilets
c) Highways (Liaison & Transport) d) Footpaths and Common Land
e) CCTV f) What’s On/ Website Editor
g) Fairtrade Group h) Nuclear Group
6. To appoint representatives to Management Committees :
b) Playing Field
7. To appoint representatives to other Committees:
8. Declarations of Interest. None.
9. Chairman's opening remarks. None.
10.To approve the minutes of the meeting of 11 th April 2012. These were approved (Proposed Mr Gray, seconded Mrs Jackson)
11. Actions arising from the minutes.
1. Follow up costs with Mr Garner for alternative scheme for Carpark lighting. Action ongoing. Action – The Clerk
2. Speak to Mr Shubrook ref Gosforth Hill footpath. Action – Mr Norman.
3. Refer Playing Field insurance issues back to the P’Fields Committee. Action complete – Insurances are in place. Action - Mr Norman
4. Contact the Dog Warden ref dog fouling in the village. Action – The Clerk
5. Produce report of Finance Committee meeting. Action – The Clerk
Action complete – See Item 12b below.
6. Discuss toilet opening/closure times with Mrs Holmes. Action – Mr Norman
Action ongoing – Changes to the time-sheets required.
7. Produce Income/Expenditure sheet for Parish Plan. Action – The Clerk
8. Produce list of local businesses. Action – Dr Hutson
Action complete – Mr Gray said that the Gosforth/ Wasdale guide book would be updated with a list of essential services primarily for te use of visitors. Mr Norman said he would give a list of businesses to Mr Gray.
9. Check legal position with CALC ref enforcement. Action – The Clerk
Action complete – If it wished the Parish Council could pay for additional resources although it would then be paying twice. The Clerk had discussed the matter of enforcement with Mr Melville who said that actions were being taken to provide a better enforcement service.
10. Check legal position of roadside signs with Mr Melville. Action – The Clerk
Action complete – Mr Melville had confirmed that these signs were illegal and would be removed by his staff if the Parish Council asked.
11. Produce draft summary of MRWS consultation response. Action – Mr McKinley
12. Produce costs breakdown for Newsletter. Action – The Clerk
13. Respond to LDNPA ref Bolton Head Farm. Action – The Clerk
14. Arrange site visit with United Utilities ref Row Farm. Action – The Clerk
15. Raise matter of all-day parking with Mr Rooms. Action – The Clerk
Action complete – Mr Rooms accepted that there could be a problem and was investigating what action Sellafield Ltd could take. Dr Hutson asked that if any future problems arose he should be informed and could then raise them through the Security Liaison Group.
16. Contact Hotline ref footpath on carpark. Action – Dr Hutson
17. Verify precept mis-information. Action – Mr Walton, The Clerk
Action complete – Investigation failed to reveal the source of the mis-information but CALC had recently issued an appropriate list of parish precepts which was perfectly clear the Gosforth precept had not increased from 2011-12.
18. Enquire from Copeland BC ultimate destination of clothing bin contents. Action complete. Action – The Clerk
12. Financial matters
a) Monthly Financial Report. This was approved (Proposed Dr Hutson, seconded Mr Norman).
b) Finance Committee Report (7th Feb 2012). This was approved (Proposed Mr Jacob, seconded Dr Hutson).
c) Annual Return – Acceptance & Approval. This was duly accepted and signed off (Proposed Mr Jacob, seconded Mr Norman). The attached Governance Statement was also approved and signed. (Proposed Mr Norman, seconded Mrs Jackson).
13. Main Business
a) Playing Field Constitution (Mr Norman). Mr Norman said that the Committee wished to change the constitution to reflect the arrangements now in place with the Rugby Club. Mr Gray agreed to provide a copy of the original constitution from which the Playing Fields Committee could then submit any proposals for amendment to the Parish Council for discussion.
b) Purchase of Carpark – progress. The Clerk said that he had recently received the relevant documentation from Copeland BC which included a lease-back of the recycling centre land to Copeland BC. He would examine the documents in conjunction with the Chairman and report back to the council.
14. Representative's reports.
a) CALC Joint Executive (Mr McKinley, The Clerk). Mr McKinley reported that the meeting had been confined to discussion of the feedback from the recent MRWS Partnership consultation and CALC’s subsequent analysis. There was increasing unease of the CALC representatives on the Partnership at the way the consultation was being interpreted and what the format of the final report would be. It was notable that the CALC position had altered substantially from the previous one of neutral to one which supported the majority views of those Parish Councils who had responded to the consultation ie. non-support for the ongoing process.
NOTE: CALC made its change in position public after ratification at the meeting of the CALC County Executive meeting on 21 st April.)
b) Jubilee Group (Mr Ancell). Mr Ancell reported that the organisation of the Jubilee celebrations was proceeding well.
c) Bradbury House. Mr McKinley reported that the funding for the Daycare Centre (Target £10000) was almost in place thanks to a grant from Drigg PC of £1500. Work could now go ahead for the refurbishment.
d) Broadband. Mr Gray said that a leaflet was being prepared to inform the public of the project and its importance to the future of the area.
15. Planning Matters. None.
16. Public Participation. Mr Murphy asked why the toilets had been closed recently. Mr Norman said that there had been a blockage from the gents side which had now been cleared.
18. Questions Councillors wish to raise.
Mr Jacob - Said that resurfacing of those parts of the carpark disturbed by installation of sewerage for Bank Garage would be carried out on Moday 14 th May.
1. Said that he had received complaints about inconsiderate parking (blocking pavements) on Meadowfield. It was considered that the Community Policeman should be advised.
2. Said that there had been several requests for a cardboard recycling skip on the carpark. The Clerk said that unless space could be created by removal of some of the trees there was just insufficient room for another skip. As it was the access to one side of the skip nearest the toilet block was difficult and potentially dangerous.
19. Items to be held in camera. None.
There being no other business the meeting was closed at 9.10pm.