Parish Council Minutes - September 2011

  • Minutes of meeting held 14th September 2011 in the Supper Room Gosforth Public Hall - 7.00pm


    Present : Dr Hutson; Messrs. Ancell, Gray, Jacob, McKinley (Chairman), Norman, Walton, Wright; Mrs Jackson, Mrs Gallery-Strong.

    1. Apologies: Mr I Rae.

    2. Declarations of interest . None.

    3. Chairman's opening remarks. The Chairmanwelcomed Mr C Walton who had signed his Declaration of Office and gave The Clerk his Register of Interests.

    The Chairman then introduced Mr K Melville (County Highways Engineer) who had been asked to discuss the possibility of introducing a 20mph limit through the village. The council had tried for a number of years,without success, to get a speed limit implemented. Mr Melville confirmed that the Dept. of Transport guidance had been radically changed which made the introduction of such limits much more feasible and less-costly than in the past. He outlined the various matters that needed consideration – boundaries etc. and the consequences of introducing limits ie. the creation of Zones within which the limit would apply. He agreed to provide the council with a suitable map which it could mark up with the various needs it considered necessary and that, together with a traffic survey which he would arrange, could then be worked up into an appropriate proposal for consideration by the Highways Area Committee. In the meantime all members should feed suggestions for road/traffic improvements to The Clerk. The Chairman thanked Mr Melville for his attendance and his positive approach to a long-standing issue.

    4. Minutes of previous meeting (10th August 2011). These were approved ( Proposed Dr Hutson, seconded Mr Norman).

    5. Actions.  

    1. Follow up costs with Mr Garner for alternative scheme for Carpark lighting. Action – The Clerk

    Action ongoing – The Clerk said it was proving difficult to get estimates for the trenching.

    2. Get costings for fence and gate on Playing Field. Action – Mr Norman

    Action ongoing.

    3. Arrange for plinth for Honesty Box. Action – Mr Norman

    Action ongoing.

    4. Speak to Mr Shubrook ref Gosforth Hill footpath. Action – Mr Norman.

    Action ongoing.

    5. Make arrangements for visit of Mr Melville ref 20mph limit. Action complete – See Item 3 above. Action – The Clerk

    6. Reply to consultation on Forests. Action – Mr Wright, The Clerk

    Action complete.

    7. Distribute Queen’s Jubilee letter and arrange group meeting.. Action complete – See Item 7a below. Action – The Clerk

    8. a) Talk to Mrs Hallett ref Daycare Centre. Action – Mr McKinley

    Action complete – A small committee had been set up to take forward the Daycare Centre project which was due to meet on October 4 th. Mr Des Hobson had agreed to join the group. Mrs Jackson & Mr Jacob would be the representatives for the Parish Council.

    b) Discuss options for use of Rotary Club equipment. Action – Dr Hutson, Mr Gray.

    Action complete – Equipment was no longer available.

    9. Deal with co-option of Mr Walton. Action – The Clerk

    Action complete.

    10. Distribute list of Appointments. Action – The Clerk

    Action complete.

    11. Liaise with Forestry Commission & LDNPA ref Bleng Footbridge. Action complete – See Item 7b below. Action - The Clerk

    12. Discuss School parking issues with Governors. Action – Mr McKinley

    Action complete – The Chairman & Clerk had met with Mr Fawcett, an LDNPA planning officer, to discuss the options. Using the Scout Hut ground was considered the best option although the Denton Park entrance was still feasible. The Chairman emphasised that this was not a Parish Council project and would be taken forward by The School.

    13. Provide responses to Parish Plan questionnaire provided by Mr Gray. Action complete. All members

    14. Respond to LDNPA & Copeland BC on planning applications for Spout House, 3 Forestry Houses and Peel Place. Action – The Clerk

    Action complete.

    15. Write letter of thanks to Unite Utilities ref Denton Park sewer repair. Action – The Clerk

    Action complete.

    16. Make enquiries from Mr Mawson ref planning issues for Milk Dispenser.

    Action – Mr Ancell

    Action complete – Installation was temporary for 3 months. Beyond that planning consent was required.

    6. Financial matters.

    a) Monthly Financial Report. This was approved (Proposed Mr Wright, seconded Mr Norman

    b) New Play Area project update. The Clerk said he had made the full financial report available to Mr Norman and Mrs Gallery-Strong and would provide a summary for the next meeting.

    7. Main Business

     a) Queen’s Jubilee. An inaugural meeting had been arranged for 21 st September. The Clerk would circulate a list of those organisations which had responded to his invitation and also put notices on the Notice Boards.

    b) Bleng Forest project. The Clerk gave a resume of the position to date. A meeting, to be chaired by Mr McKinley, of all involved parties (Forestry Commission, LDNPA, Copeland Community Fund and the Parish Council) had been arranged for 23 rd September to clarify and finalise the project and associated responsibilities. A plea was made from the floor for the new paths to be made wheelchair-friendly.

    c) Parish Plan. Mr Gray said that he would have to analyse the returns of the recent questionnaire in order to report back.

    d) Interactive mapping. Mr Norman said that this service had been offered via a recent CALC note. He thought it would be a good idea to have access as maps rapidly went out of date. Mr Wright said that the Parish Council had free access to the system by right and what was conveyed was an advertisement by a 3 rd party. He would examine the service offered and advise the council accordingly.

    e) Nuclear Matters. The Chairman referred to the ‘Red Lines’ paper which had been circulated and explained the background as to why this was thought necessary. After some discussion and questions this was endorsed by the council. It was emphasised that although it was now in the public domain this was essentially a document for internal use by the council and would be used initially to frame a response to DECC consultation on assessment of candidate sites for a GDF and in the near future as part of a parish newsletter.

    The Chairman then reported on the meeting of Parish Councils local to Sellafield (Ref Item 8a below) which showed promise for getting more of the parishes involved in the MRWS process. It had been agreed that the 6 parishes present (Gosforth, Ponsonby, Ennerdale & Kinniside, Drigg & Carleton, Haile & Wilton, and Beckermet) would have further discussion on combined working arrangements. CALC would follow up with Seascale and Lowside Quarter councils who had also been invited as to whether they would be interested in joining the group.

    The report which was being presented to the CALC County Executive on 17 th September (Item 8b below) contained a summary of the aforementioned meeting as well as a report on the impasse the CALC representatives on the West Cumbria MRWS Partnership were experiencing as a result of the intransigence of the Principal Authorities in accepting that parishes and Parish Councils should be included within any process to determine where a suitable site for a GDF should/ could be located.

    8. Representative's reports.

    a) CALC meeting of local PC’s (Chairman & Clerk).

    b) CALC Joint Executive meeting. Report sent to all members.

    Note: Both the above items were incorporated into Item 7e above.

    c) Dr Hutson - Drew attention to the next Neighbourhood Forum when both grant applications were for village projects (New seats for the Public Hall, and equipment for the Daycare Centre).

    d) Mr Gray - Said that the Gosforth Outriders had now been wound up and the residual funds had been distributed between the School and Bradbury House Daycare Centre.


    9. Planning Matters.

    a) Harecroft Hall – Conversion to hotel. There was general support for and no objection to the development. It was agreed that the Tree Preservation Officer should be asked to visit and carry out an assessment.

    b) Notice of Intent – New Farm Building, Whinnerah. No objection.


    10 Correspondence.

    1. CALC Joint Exec meeting note. Sent to all members.

    2. Copeland BC – Changes to waste collections. All affected residents would be individually contacted.

    3. Aon – Play Equipment insurance. Agreed to the increased premium (£493.55) for inclusion of the new play equipment in the schedule.

    4. Bleasdales – Letter ref Playing Fields. Dealt with by The Clerk.

    5. CALC – Training programme. Noted.

    6. Copeland BC – Concurrent Services grant. Noted that £120 had been awarded from the Pool Fund.

    7. Fire Service Control. Sent to all members.

    8. NuGen – New build application. Sent to all members.

    9. Police Report. Noted that there had been a spate of doors being tried on Fell View. The Police requested all instances to be reported.

     10. Neighbourhood Forum – Gosforth to Seascale Cycleway Presentation. This was to take place on 21 st September in the Public Hall.

     11. Police Authority. IndependentCustody Visitors were being recruited. There were no volunteers.

     12. LDNPA Land Allocations. A series of meetings were to be held as part of a public consultation exercise. There would be a session in Gosforth Public Hall on 3 rd October, 4.00pm to 7.00pm. Mrs Gallery-Strong asked that this be given full publicity.


    11 Public Participation. There were no members of the public present at this point but previouslyMr Hosfield had raised with The Clerk – The Bleng Bridge (Due to be demolished ~20 th September); A large tree in the Bleng River(Would be reported to the LDNPA Ranger); The book of minutes in the Library being out of date (to be corrected by The Clerk).


    12 Questions Councillors wish to raise.

    Mrs Gallery-Strong – Said that comments made to her about the Milk Dispenser were generally positive and that people found it useful. She also reported that 2 waste bins had been obtained for the Play Area as part of the project.

    Dr Hutson – Said that he had reported the overgrown ‘School’ sign on Wasdale Road and the poor condition of the speed hump near Denton Park entrance to the Highways Hotline.

    Mr McKinley - The Chairman read out a letter he had received from Mrs Oakley (whose original letter had precipitated the Playground Project) thanking the Parish Council for its part in the successful completion of the project, and in particular Claire Gallery-Strong for the pivotal role she played.


    13 In Camera. None.

    There being no other business the meeting was closed at 9.10pm.

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