Minutes of meeting held 14th July 2010 in the Supper Room Gosforth Public Hall - 7.00pm
Present : Messrs. Davies, Gray, Jacob, McKinley, Norman, Wright;
1. Apologies: Dr Hutson; Mr Ancell, Mr Bailey, Mrs Balmer, Mrs Gallery-Strong.
2. Declarations of interest . None
3. Chairman's opening remarks. The Chairman said that he had been invited to represent the Parish Council at Copeland BC and consequently met Prince Charles, who was visiting Cumbria after the events of June 2 nd. He had also met with those involved in the Nursery project and some of the potential obstacles to construction site access had now been resolved. He had also, along with other members, attended the series of Nuclear Institute lectures on Geological Disposal which together provided a valuable insight into some of the problems which would need to be addressed. There had also been a meeting of the Nuclear Group on 30 th June.
4. Minutes of the previous meeting held on 9th June 2010. These were approved (proposed Mr Jacob, seconded Mr Norman); also approved was the note for the record of the meeting of the Nuclear Group on 30 th June 2010 to discuss the framework of a reply to the CORWM letter. See Item 7b below.
5. Actions arising from the minutes.
1. Generate Risk Assessment procedure. Action – Mr McKinley, The Clerk Action ongoing.
2. Confirm Honesty Box siting requirements. Action – Carpark Group Action ongoing The Clerk was asked to seek permission from Copeland BC.
3. Negotiate with solicitors ref Playing Field Trust. Action – The Clerk Action ongoing – Further progress had been reported.
4. Re-examine and format ‘Business List’. Action – Dr Hutson, Mr Davies. Action ongoing.
5. Progress estimates for carpark floodlighting. Action – The Clerk. Action ongoing – The Clerk said that, despite repeated attempts, as he could get no response from Copeland BC officers he had written a letter of complaint to the Director of Services who had acknowledged the letter and forwarded it through the official complaints procedure.
6. Discuss draft Business Plan for transfer of carpark with Copeland BC. Action – The Clerk & Mr McKinley. Action ongoing – Awaiting confirmation of meeting with Copeland BC.
7. Liaise with Solicitor ref Gravel Pit lease. Action – The Clerk. Action ongoing – A draft ‘final version’ of the Lease had been accepted and returned to the solicitor.
8. Copy J Falkner letter ref Burial Ground to Seascale PC. Action – The Clerk. Action complete.
9. Contact landowner ref Gilgrass Hill ditch. Action – Mr Jacob. Action ongoing – The landowner was willing to participate but required authority to proceed from the Highways Authority. Action placed on The Clerk to obtain authority.
10. Arrange a demonstration of the CCTV system and provide a detailed cost estimate. Action – Mr Jacob. Action ongoing.
11. Assess ‘Allocation of Land’ documents. Action – The Clerk. Action complete.
12. Discuss council co-operation with Ponsonby PC. Action ongoing. Action – Mr McKinley, The Clerk.
13. Feed details of printing and distribution costs of Newsletter to Communications Group. Action – Mr Ancell. Action complete – Quantities were too small to take advantage.
14. Draft reply ref Copeland BC LDF. Action – Mr McKinley, The Clerk. Action ongoing.
15. Discuss with Copeland BC access to the seat at the top of the carpark. Action – The Clerk. Action ongoing – Connected with Action 5.5 above.
16. Put note in What’s On ref Chinese Lanterns. Action – The Clerk. Action complete.
17. Raise concerns ref Memorial Services with Copeland BC. Action – Mr Jacob. Action complete - It was recognised that events were rushed but in reality Copeland BC were responding to outside forces.
18. Send letter to Chief Constable ref June 2 nd event. Action – The Clerk. Action complete – A reply had been received thanking the council for its letter.
6. Financial matters
a) Monthly Financial report. This was approved (Proposed Mr Wright, seconded Mr Norman)
b) Finance Committee minutes for 16 th June 2010. These were approved (Proposed Mr Norman, seconded Mr Jacob).
Actions arising from the Finance Committee meeting:
Review the contract for Toilet Cleaning – Mr Norman, The Clerk. Action ongoing.
Provide 2 x NO SMOKING and 2 x WET FLOOR signs - The Clerk. Signs ordered – Also for item e) below.
Contact a suitably qualified Electrician to examine, assess and certificate the Toilet electrics - Mr Norman. Action ongoing.
Contact a Plumber to assess the Water system from a Health aspect and also reliability, and advise as necessary – Mr Norman. Action ongoing.
Provide NOT DRINKING WATER signs in the Toilets - The Clerk. See item b) above.
Check the Insurance contract for confirmation of the amount of Fidelity Guarantee insured - The Clerk. Action complete – Amount covered £22000. This was considered to be more than adequate.
Check with NALC regarding the length of time documentation should be kept - The Clerk. Action complete – Present systems judged satisfactory.
Check with Copeland BC regarding access to the seat at the top of the carpark – The Clerk. This is already in hand, but is dependent on the outcome of Action 5.5 above.
7. Main Business
a) Village Care (D Gray). Mr Gray said that the workload on the Village Care Group was substantial and thought that there should be a more formal approach to its management. He outlined a few examples – Village Signs; Notice Boards; Seats - inventory, inspection & repairs; Finger Signs; Dead trees. It was agreed that as a first step an on-site meeting should look at some of the issues and propose means of managing them more effectively. This was agreed for 22 nd July at 1.30 pm. on the carpark.
b) CORWM update. The Chairman outlined the issue at stake – the Group believed that the MRWS Partnership was proceeding along a path which diverted from the White Paper requirements, the net result being that potential Host Communities were being shut out of the site selection process and the principle of volunteerism for such communities was being discarded. The issue had been given prominence by a draft paper put forward by NDA on how site selection should be achieved. Accordingly the letter of 12 th May 2010 had been sent to CORWM setting out these observations. Their response had been somewhat discouraging, giving the impression that they were content with the way the Partnership were proceeding. Accordingly the group had decided that it would write again to CORWM, having first sought views from CALC, who presently represent the parishes on the Partnership. The matter would be further considered at the forthcoming meeting of the Joint CALC Executives meeting on 27 th July which both the Chairman and The Clerk would attend.
c) Gosforth News production progress. The Chairman said that he would contact Mrs Gallery-Strong to kick-start the process.
8. Planning Matters
Hinnings House – Replacement of existing carport with pitched roof garage. No Objection.
The Clerk reported that approval had been given for a new conservatory at New Mill.
CCC Transport Plan 2011-2026 Core strategy. Agreed that it was necessary to respond to this and The Clerk was asked to obtain copies for distribution. The Chairman & Clerk would co-ordinate a response.
Nuclear New-build – Reactor designs. It was agreed to ask Mr Gray to assess the request and advise the council whether there was any contribution to be made.
Sellafield SSG – Opinion survey. Noted.
National Trust – Apprenticeship scheme. Item to be included in What’s On.
WCSSG Env Health – Press release. Noted.
N Clarkson - £12000 offer again. Agreed to apply for funds towards the Play Equipment.
MAYSON Bros – Invoice. The Clerk said that he had been sent an invoice for work on the Playing Field which was substantially greater than the estimate originally quoted. He had discussed this with Mr Millard and Mr Norman who said that it was his understanding that the invoice should not have been sent as the work was not complete. It was agreed that The Clerk and Mr Norman would meet with the Playing Field Committee to try and resolve the matter.
CCC – Disability advice. To be put in the Library.
Copy of letter to MP from R Schofield ref sewerage problems. Noted that United Utilities had carried out some remedial work.
Post Office – Response to request for PO Service. The Post Office have refused to consider any form of Post Office in Gosforth. The Clerk had informed the School Governors’ Chairman.
NDA – Letter and DVD. The Chairman would study this and advise accordingly.
Neighbourhood Forum. Noted.
Police Report. The Clerk read out a report from WPC Hoggarth. There had been 13 incidents in the period (not including the events of June 2nd). All were of a minor nature.
ACT Conference – Gosforth 25 th Sept. Noted.
Letter – J Faulkner ref Burial Ground. Agreed that The Chairman & Clerk should meet J Faulkner to clarify the Parish Council position.
Solicitor Playing Field Trust. Information was being sought regarding the extent of the original land agreement. The Clerk would provide details.
Response – K Parker ( Copeland BC). See Action 5.5 above.
10 Public Participation. There were no members of the public present at this point.
11 Questions Councillors wish to raise.
Mr Jacob – Asked what the position was regarding the lease of land at the rear of the Public Hall. The Clerk said that he had provided all the information asked for by the solicitor and as far as he was aware the lease was going ahead.
Mr Wright – Raised the matter of the forthcoming closure of the Santon Bridge Road to carry out repairs to the Bleng Bridge. This had been done without any notice, with poor direction and information signs, at the worst possible time for tourism, and with scant regard for the needs of local businesses. He had written to the Cumbria Tourist Board to protest strongly. The Clerk said he had only learned of the closure the previous evening and since had been unable to contact anyone in the County Council who would respond. He had lodged a complaint with the County Council by e-mail which had not even been acknowledged. It was agreed that an appropriate letter should be sent to the County Council Legal Dept.
Mr Norman – Said that he believed that funding was available for rural signage though he did not have exact details. It was agreed to ask Mrs Pritt to advise the council at the next meeting.
12 Representatives Reports
Mrs Gallery-Strong - The Clerk read an e-mail report updating the council on the Play Equipment project. 2 workshops had been held to gain support and get feedback with ~50 signatures obtained. Another estimate had been obtained with a larger scope of options. A collection had been made in the Lakeland Habit and the various funding streams were being pursued.
Mr Gray – Provided an update on the Parish Plan. He was somewhat frustrated by the changeable advice being given by ACT which had required numerous text, layout and process changes which had prevented completion. He hoped that a final DRAFT version could be sent out for comment shortly.
He also reported that there was another meeting with Sustrans on the Cycleway on 27 th July. A survey recently undertaken indicated that ~75% of Sellafield workers who lived in Gosforth would cycle to work if a Cycleway was provided.
13 In Camera. None.
There being no other business the meeting was closed at 9.05pm.