Parish Council Minutes - April 2010

  • Present : Dr Hutson; Messrs. Gray, Jacob, McKinley (Chairman), Norman, Wright; Mrs Gallery-Strong.

    1. Apologies: Messrs.Ancell, Bailey, Mrs Balmer

    2. Declarations of interest . None

    3. Chairman's opening remarks. The Chairman said he would take Item 7a first. He said that he felt that there should be a greater affinity between the School, the children, and the Parish Council, and that there was a possibility of a council appointment to the Board of Governors (there being 3 vacancies at present). He introduced Mr A Pratt (Chairman of School Governors). Mr Pratt said that the Headmaster (Mr Corran) sent his apologies as he had another engagement. He gave an outline of the present school roll (~104) which would be maintained this year but would fall by 21 the following year. This was important as a school roll of 100 was a break-point for funding levels. He thanked the council for its support of the solar panel installation which had been completed and would be switched on shortly. It was estimated that the net result of the installation would be a ~50% reduction in electricity costs to the School. The School was also applying for Green Flag Eco-status which would bring further benefits. An Open-Day was planned for Spring 2011. He also said that the School was considering the provision of a Community Bus and was advised that it would be worth discussing this matter with the Abbeyfield management. Another project being investigated was the provision of an Outreach Post Office service within the School. The council agreed to support the School in this venture. The Chairman said that the council would consider representation on the Governing body and thanked Mr Pratt for attending who left the meeting at this point.

    4. Minutes of the previous meeting held on 10th March 2010. These were approved (Proposed Mr Jacob, seconded Mrs Gallery-Strong).

    5. Actions arising from the minutes.

    1. Generate Risk Assessment procedure. Action – Mr McKinley, The Clerk

    Action ongoing.

    2. Provide suggestions for Listed Buildings Register. Action – Mr Norman

    Action ongoing.

    3. Consult National Trust ref Honesty Box. Action – The Clerk

    Action complete – The Clerk had contacted the NT Warden who had samples of boxes ready made. The Chairman agreed to see if any were suitable. The Clerk was asked to speak to Mrs Eastwood to find out the effectiveness of the Seascale box.

    4. Negotiate with solicitors ref Playing Field Trust. Action – The Clerk

    Action ongoing – The Clerk updated the meeting on progress which required an appropriate letter from the Solicitors to the Charity Commission.

    5. Progress whereabouts of LDNPA Charter. Action – Mr McKinley

    Action complete – this had now been sent to all councillors.

    6. Re-examine and format ‘Business List’.

    Action ongoing. Action – Dr Hutson, Mr Davies, Mrs Balmer

    7. Progress estimates for carpark floodlighting. Action – The Clerk

    Action ongoing – The Clerk said he had sought assistance from Mr Capper as he had been unable to get a reply.

    8. Discuss draft Business Plan for transfer of carpark with Copeland BC. Action – The Clerk & Mr McKinley.

    Action ongoing - a meeting with Copeland BC officers was being arranged.

    9. Renew Grass-cutting contract. Action – The Clerk.

    Action complete.

    10. Generate draft notice for APM. Action – The Clerk.

    Action ongoing.

    11. Draft response ref National Park boundary changes. Action – Mr McKinley.

    Action ongoing.

    12. Respond to LDNPA ref Bank Garage planning application. Action – The Clerk.

    Action complete.

    13. Inform all councillors of source of Statement on New-build wastes.

    Action complete. Action – The Clerk.

    14. Consider ‘Site Assessment Methodology’ proposal. (The paper would be circulated to all members). Action – Mr McKinley, The Clerk.

    Action complete – See Item 7d below.

    15. Consider ‘ Social Rented Housing Letting changes’.

    Action no longer necessary – The Clerk referred to a meeting he had attended of the CALC Executive Committee which received information on a new system which was being introduced Cumbia-wide and would ensure a simplification of the present multitude of systems with extended choice for applicants. The scheme would initially be restricted to public sector social housing but some inclusion of the private sector would be considered when the scheme had time to bed in.

    16. Forward paper on ‘New-build’ to all councillors. Action – The Clerk.

    Action complete.

    17. Put info on Travel Concessions in What’s On/ Web-site. Action – The Clerk.

    Action complete.

    18. Check with Mr Wright ref Village Business display. Action – The Clerk.

    Action complete – Mr Wright said that a new display was being generated but this would not be available in the immediate future.

    19. Arrange a venue for the Annual Parish Meeting. Action – The Clerk.

    Action complete – This would be prior to the Annual Meeting of the Council on May 12 th.

    20. Check with D Moore ref Community Fund application. Action – The Clerk.

    Action complete – A reply offered an alternative funding source which Mrs Gallery-Strong would follow up.

    6. Financial Matters.

    Monthly Financial Statement. This was approved (Proposed Dr Hutson, seconded Mr Jacob).

    Gravel Pit Lease. The Clerk said that he had been asked by the Solicitor who was going to pay for the setting-up of the lease. It was agreed that the Parish Council would pay.

    Annual Return. The Clerk said that he hoped to have the accounts audited and the documents ready for the May meeting. If time allowed he would seek guidance from the Finance Committee Chairman on whether a Finance Committee meeting would be held.

    7. Main Business

    a) Liaison with Gosforth School (Mr A Pratt to attend). Dealt with under Item 3 above.

    b) Council Communications – Ref attached paper from Mrs Gallery-Strong. The Chairman thanked Mrs Gallery-Strong for her paper which he said gave a very good overview of what could be done, emphasising that the council needs to be more proactive. It was agreed that this item should be given further consideration at the next Finance Committee meeting.

    c) Annual Parish Meeting. It was agreed that this would be held immediately preceeding the May council meeting.

    d) NDA Site Selection Methodology Paper (Sent to all councillors). See also 2 attached papers. It was felt that there was much within this paper which raised questions regarding the ongoing MRWS process eg. Stage 4 being enacted before Stage 2 had even started, and the recent statement by Mr Ellis at the last Partnership meeting being totally at odds with this Metodology Paper. Accordingly it was agreed that the Chairman would draft a response which would be circulated to all members for comment and then sent to the relevant authorities, including CORWM and the NDA.

    8. Planning Matters

    a) Fell View – Outcome of appeal. A letter from LDNPA stated that the appeal by the site owners had been successful; the outcome being that if they wished, the number of dwellings could be increased by an additional 7.

    b) 7– Acres – Site layout and replacement of Warden’s bungalow.

    This had been approved.

    c) Application for extension to Whitegate Cottage.No objections.

    d) The application for a Menage at Bank House Farm had been withdrawn.

    9. Correspondence.

    FLAG Magazine. Passed on to Chairman.

    CBC – Corporate Implementation Plan 2010/11. Noted.

    LDNPA planning seminars. Noted.

    CORWM bulletin 41. Sent to all councillors.

    Reply – J Reed ref A595. Noted that the reply (to Mr Reed) from Cumbria County Council Chief Executive had taken 5 months and didn’t deal with the questions raised.

    South Calder Mission. A letter had been received from Rev. Faulkner asking for a contribution towards the borehole examination for an extension to the Burial Ground. It was agreed in principle but The Clerk was asked to liaise with Seascale PC as a first step.

    Cumbria Playing Fields Ass. Request for funding passed to the Playing Fields Committee.

    CBC Standards Committee – Annual Report. Noted.

     Aon – Insurance quote. This would be discussed with the Finance Committee.

    10 Public Participation. There were no members of the public present at this point.

    11 Questions Councillors wish to raise.

    Mrs Gallery-Strong

    a) Said she had received complaints regarding excessive noise from the Wheatsheaf and associated under-age drinking. It was agreed that this should be brought to the attention of WPC Hoggarth.

    b) Said she would be sending an e-mail regarding a series of MI meetings on GDF.

    Mr Jacob – Said that there had not been any progress regarding the ditch on Gilgrass Hill. The Clerk said he would follow this up – again.

    Mr Gray

    a) Said that a letter of appreciation should be sent to Mr Nelson who had cleaned and repaired Row Lane of standing water. Agreed.

    b) Drew attention to a Social Action Day which would do work on the carpark.

    12 Representatives Reports

    a) 3-tier meting (The Chairman & Clerk). Main items had been Parish Boundary changes which were proceeding albeit slowly but Copeland BC were confident they would be completed by Spring 2011; Locality Working, which is the source of great concern with some parishes as it is seen as a top-down imposition; and the provision of 2 Parish Liaison Officers (Tim Capper and Denise James) to assist parishes in liaising with the District Council.

    b) CALC Joint Executive (The Chairman & Clerk). A letter had been sent by CALC to the Partnership identifying various actions being taken which did not accord with the requirements of the White Paper and also stressing that the BGS Surveyshould not be further delayed.

    c) Joint meeting of 5-Rivers & South Copeland Groups (The Clerk). The Clerk said that the evening was dominated by Locality Working and he had deep misgivings about its potential effectiveness or indeed the commitment of the County Council. It was revealed that the 3 officers recruited by Copeland BC to assist in the delivery process were to be paid for out of the Community Fund.

    d) Mr Gray – Updated the council on the Parish Plan, saying that he had now been advised that it was necessary to discuss any actions with the relevant stakeholders before committing the plan to print.

    13 In Camera. None

    There being no other business the meeting was closed at 9.20pm.


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