Minutes of the Annual Meeting held 13th May 2015 in the Supper Room Gosforth Public Hall - 7.30pm
Present : Messrs. Jacob, McKinley, Norman, Rae, Walton,
One member of the public was also present.
Before the meeting started The Clerk distributed Declarations of Acceptance of Office
to all members present which were duly signed.
1. Apologies for absence . Dr Hutson , Mr Gray
2. Election of Chairman. Mr McKinley proposed Mr Norman, seconded by Mr Walton. There were no other nominations and Mr Norman was duly elected.
3. To receive the Chairman’s acceptance of office. This was signed forthwith.
4. Election of Vice-Chairman. Mr McKinley proposed Mr Walton, seconded by Mr Rae. With no further nominations Mr Walton was elected unanimously.
5. To appoint committees and members with special responsibilities. At the Chairman’s suggestion Items 5,6,& 7 below were carried over to the next meeting when it was hoped more members would be available.
a)Finance Committeeb) Mid-Copeland Groupc ) Village Care,Carpark and Toilets
d)Highways (Liaison & Transport)e)Footpaths and Common Land f) School Governors
g) What’s On/ Website Editor h) Fairtrade Group i) Nuclear Matters Group
6. To appoint representatives to Management Committees: a) Public Hall b) Playing Field
7. To appoint representatives to other Committees:
a) Sellafield SSG(WCSSG)
b)Copeland District Committee of CALC
c) Neighbourhood Forum
d) CouncilCommunications Group
e) Cycleway Group
8. Declarations of Interest . Mr McKinley expressed an interest in Item 12 a.
9. To approve the minutes of the meeting of 9 th April 2014. As some members claimed they had not received the minutes the Chairman asked that these be circulated and said that they could be signed at the next meeting.
10. Actions arising from the minutes.
1. Respond to LDNPA ref planning applications. Action – The Clerk.
2. Arrange meeting with council solicitor ref Carpark transfer. Action – The Clerk.
3. Assess financial risks to PC should management involvement with the Pavilion become necessary.
Action ongoing – Next Finance Committee meeting. Action – The Finance Committee.
4. Put National Grid on next agenda. Action – The Clerk.
Action complete – see Item 12 b below.
11. Financial matters
a) Monthly financial statement. This was approved, proposed Mr Walton, seconded Mr Jacob.
b) 2014-15 Annual Return The Clerk distributed copies of summary information of the past year’s transactions. The Annual Return, including the Governance Statement was then completed and approved.
12. Main Business
a) Nomination of Parish member to LDNPA . The council unanimously formally approved the nomination of Mr McKinley who had been proposed by Dr Hutson in an e-mail of 30 th April. The Clerk would inform CALC accordingly.
b) National Grid upgrade (Carried over from last meeting). Mr McKinley summarised the situation regarding re-routing of the supergrid. National Grid did not want to use the sea route on grounds of cost. LDNPA was concerned that the alternative routes would have an adverse effect on the National Park and would respond accordingly.
c) Article for Newsletter (Mr Gray request). Mr Walton offered to produce an article based on the report from the Annual Parish Meeting.
d) Public Hall (Lease of land to Mr Noplan). The Clerk read out a letter from the solicitor which asked for approval of a change of the effective dates to the lease. This was agreed; the lease would now run from 2015 to 2040.
e) Co-option process for additional councillors. None of those whose names had been suggested to the council for co-option were present. It was agreed that the posts should be advertised in What’s On, notice boards and the web-site. The Chairman asked all members to encourage people to come forward.
13. Representatives Reports.
a) LDNPA site visit . The Chairman asked that the report by Dr Hutson be circulated to all members.
b) Meeting with Sellafield Ltd. The Chairman and Clerk reported on the meeting which had been convened to give parishes an update on progress of the work to address the site access issues and the corresponding travel plan. Plans for access to the Moorside site (~6000) were now included within the overall traffic management plan and any associated infrastructure. It was also revealed that the numbers needing access to Sellafield were increasing (~2000) and the intention was to try and stabilise the situation by further dispersal of personnel off-site, increased car sharing and enhancing the use of trains.
c) Traffic calming within Gosforth village. Mr Rae said that he had met Mr Cosgrove who said that the associated work would be carried out by 28 th May.
14. Planning Matters. 7/2015/4044, Low Boonwood Farm, Additional farm building. No objections.
a) NUGEN first phase of consultation ref Moorside reactors. Noted that a series of public meetings had been arranged and a decision on whether/how to respond would be made when members had more information. A full list of the meeting dates is available on the Moorside web-site.
b) Cumbria Police. A note had been received rom PC S Burgess which said that his team now had access to a portable Speed Indicating Device (SID) which could be made available for parishes to site in their own areas.
16. Police Report. No Police report was available.
17. Public Participation. Mr Hosfield noted that a footpath which had existed between Meadowfield and the main road had been closed off by the landowner. As the land ownership had recently changed he asked the Parish Council if it could negotiate its re-opening.
18. Questions Councillors wish to raise.
Mr Norman – Commented on the recent elections when many ballot papers had been invalidated as only one selection had been made on ballot papers for the Copeland Mayor and not two as required (a first and second choice). It was considered that the instructions for correct balloting had been inadequate and required reinforcing. Mr Jacob agreed to raise this with the Returning Officer.
19. In Camera. None.
There being no other business the meeting was closed at 9.20pm.