Minutes of meeting held 13th April 2011
in the Supper Room Gosforth Public Hall - 7.15pm
Present : Dr Hutson; Messrs. Gray, Jacob, McKinley (Chairman), Norman, Wright; Mrs Gallery-Strong.
1. Apologies: Mr Ancell, Mrs Balmer,
2. Declarations of interest . None
3. Chairman's opening remarks. None.
4. Minutes of the previous meeting held on 9th March 2011. These were approved (Proposed Mr Norman, seconded Mr Gray); also approved were the minutes of the meeting held on 9 th February 2011 which had not been circulated prior to the previous meeting.
5. Actions arising from the minutes.
1. Resend Minutes of February meeting. Action – The Clerk
2. Investigate alternative schemes for Carpark lighting. Action – The Clerk
Action ongoing; The Clerk said he had met Mr Garner to discuss the matter and a cheaper solution would be to run lights from the electricity supply in the Toilet Block. Relevant costs were being investigated.
3. Progress Carpark transfer with Copeland BC. Action – The Clerk Action ongoing; The Clerk had spoken and also written to Mrs P Graham (Copeland BC), who was taking the issue up with councillors. The Clerk would pass on the correspondence to Mr Jacob to assist.
4. Arrange assessment of Toilet electrics. Action – Mr Norman
Action complete; Mr Norman said that the Inspection charge would be ~ £200, repairs to the lighting would be ~ £250, and since then The Clerk had informed him that the movement sensors needed replacing ~£50. It was agreed to go ahead with the work.
5. Convene meeting of Footpath Group. Action – Mr Wright
Action ongoing; some work had been done but progress would be delayed until after the May meeting when the Footpath Group would be re-formed.
6. Check ownership of land by Library with Mr Nolan. Action – The Clerk
Action complete; The land was owned by Mr Nolan with a wayleave clause to allow access to the Public Hall (Library) wall – See Item 7e below.
7. Complete Parish Newsletter and obtain printing costs. Action - Mr Ancell
Action discontinued until after the May meeting.
8. Arrange Cycleway meeting. Action – Mr Gray
Action complete – See Item 8d below.
9. Deal with Solicitor ref Playing Field Trust. Action – The Clerk
Action continues – See Item 6c below.
10. Investigate possibility of using Community Fund ref Bleng footbridge Action – The Clerk
Action complete; One of the fund managers had confirmed that the project was eligible. Mr Browning (Forestry Commission) and Mr Clague (LDNPA) had been informed and they would work up a series of options for consideration.
11. Define options for future PAYE and NI contributions. Action – Messrs Norman, McKinley, Wright and The Clerk
12. Make enquiry with LDNPA regarding planning approval of Beck Garage. Action complete. Action – The Clerk
13. Check with ACT whether Gosforth is included in Service Centre survey. Action – The Clerk
Action complete; Gosforth was included and The Clerk has responded on behalf of the council.
14. Assess Grass-cutting contract. Action – Mr Norman
Action complete and the contract has been renewed.
6. Financial Matters.
a) Monthly Financial Report. ( Mr Gray registered an interest). This was approved (Proposed Mr Jacob, seconded Mr Wright).
b) Approval of deposit of £6000 to Playdale for the Playing Field project.
This was approved (Proposed Dr Hutson, seconded Mr Norman)
c) Resolution ref. JB Wrigley Trusteeship(Playing Fields):
“ That Gosforth Parish Council approves of the assets (Shares) being sold and the monies accrued transferred to the Parish Council account.”
This was approved unanimously (Proposed Dr Hutson, seconded Mr Jacob).
7. Main Business
a) Election of Parish Members to LDNPA. (CALC). Mr McKinleysaid that having considered the matter he was prepared to stand for another term. Mr Jacob proposed, seconded by Dr Hutson that Mr McKinley’s name should be accordingly forwarded to CALC. This was agreed unanimously.
b) Parking Petton Place (Mr Norman). Mr Norman outlined the continuing problems. The Clerk said he had been contacted by a Home Housing manager and discussed the problems with her, saying that the Parish Council supported the idea of the creation of an off-road residents-only bay. It was accepted that due to financial constraints this was unlikely to materialise. Various suggestions were put forward and it was agreed that advice should be sought from the County Highways Area Engineer and the Community Police.
c) Open letter from Ms Brightman. Following a full discussion it was agreed that the Parish Council should stick to the policy it adopted immediately after the June 2 nd 2010 event. This was, that only if the families involved wanted the council to arrange or participate in any subsequent service, commemoration, or event, would it do so. All other offers or suggestions from other bodies would be refused. It was felt that the community would not be assisted in moving forward by the presence of an event such as suggested by Ms Brightman being arranged in the village. The Clerk was asked to respond accordingly.
d) Follow-up letters from E Martin (Leader of Cumbria County Council). The Chairman reminded members that after meeting Mr Martin in February, at Mr Martin’s request, a letter had been sent detailing the disenchantment the Parish Council had with the operation of the MRWS Partnership, in particular in the areas of Voluntarism and Community Siting Partnerships. He had replied on 14 th March giving a response which was not very reassuring to the Parish Council. On 29 th March a second letter was received (without any prompting from the Parish Council) which gave the impression that the observations made and the reservations given in the Parish Council’s submission had been given much more detailed consideration and recognised the serious nature of some of the misgivings identified. He made the suggestion that the Parish Council should take up an offer to meet officers of the MRWS Parnership with a view to discussing specifically the potential siting process and the role of Host Communities. It was agreed after discussion that although the Parish Council had made clear its misgivings to the MRWS Partnership on numerous occasions it would not be wise to ignore a suggestion made by someone of Mr Martin’s status. Accordingly The Clerk was asked to initially make contact with Rhuari Bennet (3KQ Facilitators) with a view to finding out exactly what the areas of discussion were to be, what specific information was sought, and with whom any meeting would take place.
e) Parish Newsletter. Mr Ancell was not present (It was known that his work partner had been seriously ill), and it was agreed to hold the publication over until after the May meeting when the process could be given further consideration.
8. Representative's reports
a) Burial Ground - Dr Hutson. Dr Hutson reported on a meeting he had attended on 24 th March when the detailed results of the land survey (boreholes) were discussed. The Clerk had also received a relevant letter from J Falkner. To prove the ground suitable for burial (with no guarantee that it would prove so) would initially require more boreholes and the associated archaeological investigation would cost a minimum of £5000 and considerably more if anything of interest was found, not to mention the purchase of the ground. The PCC had subsequently agreed to abandon further investigation of the land and instead to apply for a faculty to re-use parts of the existing churchyard. The PCC asked for the support of the Parish Council for this course of action. This was agreed.
b) CALC Joint Executive – Mr McKinley, The Clerk. There was little further to report. The energies of the CALC team were in contributing to the MRWS Partnership’s ‘Final Report’ which was originally meant to be published in June/July but would now be delayed until ‘early 2012’. The Parish Council Nuclear Group’s response to the F Barker paper had been given wide circulation within the Partnership and apparently given some members cause for thought.
c) Mrs Gallery-Strong – Playing Field project. Mrs Ga llery-Strong distributed a newsletter (Produced by the group) which described the state of the project (The old equipment has been removed and the new equipment has been ordered), the timetable for completion, a list of sponsors, and preliminary notice of a Launch Event in July. The newsletter would be distributed by a variety of means including via the local schoolchildren.
d) Cycleway – Mr Gray. Mr Gray reported on 2 meetings which had taken place with Sustrans. Environmental, botanical and reptile surveys had been done but an engineering survey of the land was required. A planning application would be submitted in the near future. Funding was being sought from Sustrans, the Community Fund and also the County Community Fund.(Details attached to these minutes).
9. Planning Matters. None.
LDNPA – Meeting of Parishes. Noted – The Chairman & Clerk would attend.
CBC – Support for RL World Cup. Agreed to support Copeland BC Bid.
A-on – 2011 insurance. To be discussed by Mr Norman & The Clerk.
CBC – Crematorium. Noted the change in opening times. To be forwarded to Mr Gould for inclusion in What’s On. BDO – Annual Return/Audit. The Clerk said that he had completed the Annual Accounts which now required auditing (Internally). He would bring the Annual Return to the May council meeting for approval.
Gosforth Nursery. Thank you letter for donation of funds from the High School charity.
Local Boundary Commission. Noted that the Commission was minded to reduce the number of County Councillors by 1 to 84. Redistribution of the divisions to get equal numbers of voters was still to take place. This was considered a complete waste of time and money which would put the rural areas at even more disadvantage and The Clerk was asked to forward these comments.
CBC - Customer Focus Group info. To be put in the Library.
FLAG magazine. Circulated via the Chairman.
Copeland BC – Parish Council Election results. As only 8 people had applied for nomination for election to the Parish Council within the designated timescale all 8 were duly elected without a ballot being necessary. At some stage after the May meeting up to 3 more members can be co-opted.
The Clerk said that it was now practice for members’ Registers of Interest to be re-submitted after an election.
Cumbria CC Transport Plan. This had now been published and was out for consultation. The Clerk would forward it to all members.
Cumbria CC – Libraries consultation. To be forwarded to all members.
NW Air Ambulance. Thank you letter had been received for the donation by the Parish Council.
11 Public Participation. There were no members of the public present at this point.
12 Questions Councillors wish to raise. None.
13 In Camera. None.
There being no other business the meeting was closed at 9.10pm.