Minutes of meeting held 12th October 2011 in the Supper Room Gosforth Public Hall - 7.00pm
Present : Messrs. Ancell, Gray, Jacob, Rae, Walton, Norman, Wright(Chairman); Mrs Jackson.
1. Apologies: Dr Hutson; Mr McKinley; Mrs Gallery-Strong (All on holiday)
2. Declarations of interest . None
3. Chairman's opening remarks. The Chairman introduced Mr Des Hobson who had been elected as the Chairman of the recently formed Jubilee Group Steering Committee. Mr Hobson said that the group had held an inaugural meeting at which much support and many ideas for the celebrations had been suggested. There was a feeling that several events which were organised for the previous Jubilee should be re-run as they could involve a significant proportion of the residents. Mr Hobson said that one of the priorities was to contact all parish residents and seek their views and possible involvement. The Group had set a firm date
(4 th June) for the main event, chosen to avoid any clash with the Whitehaven event on 5 th June, although it was envisaged that there would be a series of activities over a number of days. In relation to the setting up of a Bank account The Clerk advised that it would minimise inconvenience to the Group if they did this separately from the Parish Council. He also said that he would check with the council’s insurers regarding the extent of the cover provided for the main event.
Mr Norman said that the Parish Council would arrange the judges for the ‘Best-dressed in the parade’.
4. Minutes of the previous meeting held on 14th September 2011.
5. Actions arising from the minutes.
1. Follow up costs with Mr Garner for alternative scheme for Carpark lighting. Action – The Clerk
2. Get costings for fence and gate on Playing Field. Action – Mr Norman
Action discontinued – Mr Millard would provide stone barriers.
3. Arrange for plinth for Honesty Box. Action – Mr Norman
4. Speak to Mr Shubrook ref Gosforth Hill footpath. Action – Mr Norman.
5. a) Circulate list of Points ref Traffic Plan to all members. Action – The Clerk
b) Feed additional ideas for inclusion in traffic plan to The Clerk. Both actions complete – See Item 7c below. Action – All members.
6. Prepare summary report of Play Area finances for next meeting. Action complete – Paper tabled. Action – The Clerk
7. Provide notices of Jubilee meeting for notice boards. Action complete. Action - The Clerk
8. Assess interactive mapping service. Action – Mr Wright
9. Respond to LDNPA on planning applications for Harecroft Hall and Whinnerah Barn. Action – The Clerk
10. Publicise Land Allocation consultation meetings. Action – The Clerk
Action complete – LDNPA drop-in session was well attended.
11. Update Library minutes book. Action – The Clerk
12. Report tree in river Bleng to LDNPA Ranger. Action – The Clerk
6. Financial Matters.
a) Monthly Financial Statement. This was approved (Proposed Mr Jacob, seconded Mr Norman)
b) Following a proposal by Mr Norman, seconded by Mr Gray it was agreed to donate £100 to the Jubilee Fund to enable it to get started.
7. Main Business
a) Parliamentary Constituency consultation. The proposal by the Boundary Commission to extend the area of the Copeland constituency by linking it with Windermere was considered ridiculous as it failed to recognise the difference in culture between the 2 areas and the complete absence of any reasonable transport link. The Clerk was asked to respond accordingly.
b) Playing Field insurance issues (Mr Norman). This issue had arisen as a result of concern by the Chairman of the Playing Fields Committee for the safety of children using the Play Area when a cricket match was in progress. There was a general feeling that provision of a fence was not a solution as it would not provide a guarantee against injury, it would be unsightly and make mowing difficult, and would possibly present a greater risk from children climbing it. Mr Norman was asked to refer this back to the Committee asking them to check carefully the cover provided by the Cricket Club insurance and also to evaluate the effectiveness of providing appropriate warning signs.
c) Highways safety proposals. The Clerk tabled a village map which had been provided by Mr Melville. He also produced correspondence from Cumbria Highways which confused matters as it suggested changes to the parking restrictions in the Gosforth Gate/ Petton Place area (matters which should have been considered within the traffic management plan). Accordingly an overall layout plan of the parking restrictions within the village was required before speed limits and other improvements could be identified. The Clerk was asked to contact Mr Melville.
d) Parish Council Communications. Mrs Jacksonreported on progress she had made. A producer had been identified and a 12 page magazine, issued quarterly, could be available for distribution in early December. Costs would be reduced by the inclusion of advertisingand would be ~£450 for the first issue. It was agreed to go ahead with production and distribution for the first issue would be by a combination of hand delivery by members and post for the outlying properties.
8. Representative's reports
a) Bradbury House. Mrs Jackson reported that she had attended a recent meeting which was extremely positive and the project would be taken forward by the Friends of Bradbury House. Sources of funding had been identified and there had already been some contributions and also offers of practical help. Mr Gray said that £400 from Gosforth Outriders had been made available towards the project.
b) Bleng Forest – Note sent to all members. As Mr Walton had not been available to attend, the intended meeting of the Project Group had been postponed. He said that the priority was to firm up the cost estimates and to submit claims for funding. Mr Wright said that he would accompany him on a site visit when required.
c) Parish Plan. Mr Gray reported on the outcome of the ranking exercise associated with the Parish Plan. The next step was to draw up a 3 year plan for prioritisation and implementation. In response to a question on Neighbourhood Watch schemes he said that the information provided previously by The Clerk was confusing and unhelpful. Accordingly the Community Police would be asked for advice.
d) Cycleway. Mr Gray said that members of the project group had recently walked the full length of the route which had identified a small stretch where the boggy nature of the land could cause problems. Unfortunately moving this stretch would require negotiation with another land-owner. However Sustrans would seek any necessary land agreements. The project had been endorsed by the Local Area Committee and a bid for some £300,000 had been made from the Cumbria County Council budget. Mr Rae said that Sellafield Ltd was carrying out a review of all the transport links with the site and was keen to encourage all forms of ‘Green’ travel.
9. Planning Matters
a) Harecroft Hall – Conversion to Hotel. Application withdrawn.
b) Peel Place Store. Application approved.
To be dealt with by Mr Norman & The Clerk.
11 Public Participation. There were no members of the public present at this point.
12 Questions Councillors wish to raise. None.
13 In Camera. None.
There being no other business the meeting was closed at 9.35pm.