Minutes of meeting held 12th November 2008 in the Supper Room, Gosforth Public Hall - 7.00pm
Present : Messrs. McKinley (Chairman),Ancell, Bailey, Gray, Wright; Mrs Balmer.
1. Apologies: Dr Hutson (Business), Messrs. Norman ( Holiday), Jacob(Business), Newbold (Illness).
2. Declarations of interest . None
3. Chairman's opening remarks. The Chairman said that a resignation letter had been received from Mrs Pennington who felt that with her present work commitments she could not devote the necessary time to council business. The Clerk was asked to write a suitable letter thanking her for her past service.
Arrangements had been made for a presentation by the Civil Nuclear Police but they had not turned up. The Clerk said he would contact PCW Greer (Community Police) to find out why. The subject of using armed police to check tax discs was raised. It was the CNP and not Cumbria County Constabulary who were doing the checking. The Chairman said that he and The Clerk had raised this issue with the Chief Constable at the recent CALC AGM and he appeared somewhat taken aback by the information. It was decided to write to the Chief Constable expressing the concerns which the council had on this matter, in particular the use of firearms and the sheer number of police involved.
4. Minutes of the previous meeting held on 8th October 2008. These were approved (Proposed Mr Wright, seconded Mrs Balmer). Also approved (Proposed Dr Hutson, seconded Mr Bailey) was the note for the record of the special meeting of 6 th November to discuss GDF progress (See Item 7a below).
5. Actions arising from the minutes.
Send Public Hall Annual Return to Charity Commission in required format.
Action – Mr Jacob
Action ongoing - The Chairman said he would speak to Mr Jacob on this matter.
Complete Copeland BC Housing questionnaire. Action – Mr Jacob
Continue negotiations with Copeland BC ref Playing Field project.
Action – The Clerk
Action complete – Relevant paperwork had been signed and the contract had now been placed. Mr Millard was liaising with the contractor regarding the installation.
Send letter to Ms E Woodburn stating council’s position on DGF.
Action complete. Action – The Clerk
Respond with comments to Mr Gray or Mrs Balmer ref Parish Plan questionnaire. Action – All councillors
Action complete – See Item 7c below.
Write to Copeland BC Planning Dept ref Hallsenna Polytunnel.
Action complete – site visit had taken place.See also Correspondence Item 9.8 below. Action – The Clerk
Respond to LDNPA ref 5 Denton Park extension. Action – The Clerk
Respond to Cumbria Highways ref 40 mph limit on A595. Action – The Clerk
Seek information from CALC ref status of Parish Council as a community body.
Action ongoing – awaiting information from Copeland BC. Action – The Clerk
Invite Nuclear Police to November meeting. Action – The Clerk
Draft Model Publication Scheme for Freedom of Information. Action ongoing. Action – The Clerk
Liaise with 5-Rivers Group ref transport of material to Drigg.
Action – The Clerk
Action complete – Letters had been sent to NDA and County Council expressing dissatisfaction at the failure to honour long-standing agreements regarding the maximisation of rail transport.
Obtain list of Listed Buildings in Gosforth parish. Action – The Clerk
Action complete – List had been handed to Mr Norman.Inform Mr Gray of Parish Plan account status. Action – The Clerk
Inform NP Warden of state of Bleng bridges footpath. Action – The Clerk
Action complete – Site had now been cleared.
a) Monthly Financial Statement. This was approved (Proposed Mr Bailey, seconded Mr Wright).
b) 2009-10 Budget and Precept. The Clerk (at the request of Mr Norman, C/M Finance Committee) tabled an updated version of the budget which took into account the decisions taken at the full council meeting on 8 th October. This was agreed (Proposed Mr Bailey, seconded Mr Gray).
It was also agreed to set the precept for 2009-10 at £18635 for the next financial year (Proposed Mr Wright, seconded Mr Bailey).
Separately, The Clerk was asked to check whether a change to the telephone contract would be financially advantageous.
7. Main Business.
Report from Dr R Jackson meeting. The Chairman said that we had now heard from Dr Jackson who had asked for some slight amendments to the draft note for the record (mainly for clarification). None of the proposed amendments altered the essential points made in the note and The Clerk was asked to copy the amended note to all councillors (and Dr Jackson).
Actions from special meeting ref DGF
Regarding the actions which arose from the special meeting of 6 th November:-
Mr Gray had redefined the questions on the GDF to be incorporated in the Parish Plan questionnaire.
The Chairman & The Clerk would generate an initial draft of a newsletter for subsequent discussion. The aim was to get this ready in such time that it could be distributed together with the Parish Plan questionnaire.
As the priority now was to develop comments on the 2 NDA consultation documents the other actions – Contacting CORWM; Making HMG aware of the contentious claims made by Copeland BC regarding consultation on the White Paper; and producing a suitable media statement to set out the Parish Council’s position on GDF; would be held over until that work was completed.
c) Parish Plan progress. Mr Gray said that the questionnaire was almost complete. A meeting had been arranged for 5.30pm Tuesday 18 th November in Lakeland Habit Café to finalise matters. The artwork for the final document had been completed. To aid the distribution and the return of completed questionnaires it would be useful if printed address labels could be provided. The Clerk said that he would contact CRHT, who had carried out the Housiing Needs Survey, to see if they could either provide the labels or the disc-based information which would enable him to do so.
8. Planning Matters.
a) The Clerk reported that the construction of a Yurt at Rainors Farm had been approved. He also reported (via Mr Jacob) that the polytunnel at Hallsenna had been approved with conditions which restricted use to personal (not business) requirements and also provision of 3 fruit trees to act as a screen.
b) Row Mill – Part conversion to create extra living accommodation . It was agreed to raise no objections. However the accompanying design statement was confusing and this would be mentioned to LDNPA in the reply.
DCLG – Consultation on Code of Conduct. The Clerk to advise.
CCC – Waste Prevention Fund Poster. To be put up in the Library.
Neighbourhood Forum – Focus Group ref 217 bus service. It was felt that the council could not make any meaningful contribution.
CCC – Closure of A595. To be taken forward by 5 Rivers Group as this matter affected all associated Parishes.
Play & Leisure Ltd – Acknowledgement of order. Ref Item 5.3 above.
Charity Commission – Advice on winding up Unknown Donor charity.
To be dealt with by The Clerk.
Copeland BC – Training for Managing meetings. Noted – No takers.
CBC – Planning panel visit Hallsenna 29 th October 2008. See Item 8a above.
VAC – Annual review and Accounts. Mr Gray.
Royal British Legion – Response to letter ref War Memorial. The RBL had written thanking the council for taking over the care of the memorial and gave advice on the recording of present inscriptions, insurance and replacement should this ever become necessary. It was agreed that The Clerk would investigate the insurance and replacement aspects and Mr Wright would arrange for photographs to be taken of the inscriptions. A decision on where to display the photographs would be taken later.
Copeland BC– Response ref planning information for Hallsenna Polytunnel. In response to the council’s protest about the discrepancy in displaying the proper notices the Planning Dept. said that they would not necessarily limit the time for comments to 21 days.
Cumbria CC – Response ref 20mph limit. Cumbria Highways now state that the rules have changed which now prevent 20 mph limits being incorporated in ‘main traffic routes’. As the council did not consider Gosforth Main Street qualified The Clerk was asked to obtain a definition of ‘main traffic routes.
ALC – November circular. Sent to all councillors.
Copeland BC – Invite to Local Development Framework meeting. Noted.
Copeland BC – Locality Working Report. The Chairman & Clerk to assess.
10 Public Participation. There were no members of the public present at this point.
11 Matters Councillors wish to raise.
Mr Gray – Asked about co-option now that Mrs Pennington had resigned. The Clerk said that the post had to be advertised and he would arrange this with Copeland BC.
Mrs Balmer – a) Asked whether it would be possible for the landlord of the Wheatsheaf to tidy up the outside area, which was owned by Copeland BC. The Clerk said he would clarify this with Mr Parker.
b) Asked whether there had been any progress about the provision of a footbridge over Scalderskew Beck. The Clerk said he would raise this with Mr Browning.
Mr McKinley – asked when the results of the Housing Needs Survey would be known. The Clerk said that when he was last advised the target date was the end of November.
12 Representatives Reports
Mr Gray - reported that he had met an officer from Sustrans who was taking the Greenway project forward and was in the process of seeking appropriate funding.
13 In Camera. None.
There being no other business the meeting was closed at 8.50pm.