Minutes of meeting held 12th December 2012 in the Supper Room Gosforth Public Hall - 7.00pm
Present : Dr Hutson; Messrs. Gray, Jacob, , Norman, , Wright.
Mr Wright (Vice-chairman) took the Chair in the absence of Mr McKinley.
1. Apologies: Messrs. Ancell, McKinley, Rae, Walton; Mrs Gallery-Strong.
2. Declarations of interest . None
3. Chairman's opening remarks. None.
4. Minutes of the previous meeting held on 14th November 2012. These were approved (Proposed Mr Norman, seconded Dr Hutson).
5. Actions arising from the minutes.
Follow up costs with Mr Garner for alternative scheme for Carpark lighting. Action ongoing. Action – The Clerk.
Produce list of local businesses. Action – Dr Hutson, Mr Norman, Mr Ancell.Action ongoing.
Discuss with the Carpark Group the provision of a new Tourism Board. Action ongoing. Action - Mr Wright.
Provide notice for Honesty Box. Action – Mr Wright. Action ongoing.
Produce cost breakdown for Newsletter. Action – The Clerk. Action complete – See Item 6c below.
Arrange a meeting of the Finance Committee. Action – The Clerk.Action ongoing.
Contact co-option candidates to provide submissions. Action – The Clerk.Action complete – See Item 7b below.
Convene meeting of the Bleng Forest Group. Action – Mr Walton.Action complete – Arranged for January 10 th 2013.
Contact South Lakes for information on asset transfers. Action – Mr McKinley.Action complete – linked to Item 5.10 below.
Arrange meeting with Copeland BC solicitor. Action – The Clerk.Action complete – Arranged for 19 th December.
Put Neighbourhood Watch information in What’s On. Action – The Clerk.Action complete.
Forward information on National Grid to all members. Action – The Clerk.Action complete.
Inform LDNPA of planning application decisions. Action – The Clerk.Action complete.
6. Financial Matters.
a) Monthly Financial Statement. This was approved (Proposed Mr Jacob, seconded Mr Norman).
b) Newsletter. The Clerk asked for approval to pay Mr Preece for the production and printing costs for the December issue (£1113.00). This was agreed.
c) Newsletter costs breakdown. The Clerk tabled a spreadsheet showing, for each issue, publication costs and advertising donations. Printing costs had increased over the period due to the local printers going into liquidation in July and it had been necessary to find another printer at short notice. (Thanks were due to Mr Preece for doing so.) Donations from advertising had increased substantially and the meeting asked that thanks be recorded to Mr Ancell for his efforts in drumming up support. The Clerk said that he had now recovered all the previous data (Lost in his computer hiatus in August) and all requests for donations had been distributed. Nett costs to the Parish Council, when all donations are received, for the 4 issues to date are:
December 2011 - £232.36; March 2012 - £165.00; July/Aug 2012 - £345.00; December 2012 - £86.00.
7. Main Business.
a) Articles for next Newsletter. Mr Gray said that he already had a series of proposals and would circulate these to members for confirmation.
b) Co-option. The Clerk said that he had contacted all three candidates and asked each for a short submission which included personal and background information, experiences and skills, and reasons why they wished to become councillors. Two had responded and he awaited the third. He suggested that when all three submissions were available he would copy them to all members accompanied by a suitable voting form which could then be e-mailed back to him. This way the selection would be independent and fair. This process was approved.
8. Representatives Reports.
a) Sellafield Security Project. Dr Hutson had attended and said that this was an attempt by Sellafield Ltd to inform and involve the parishes. The security enhancements themselves were substantial – as well as the additional fencing the policy was to remove all private vehicles from site by mid-2014, including delivery vehicles. As a consequence increased use of the railway, Park and Ride and other forms of bulk passenger transport were being considered. Although the whole project was at the optioneering stage it was envisaged that the knock-on effects for the local communities were likely to be wide ranging and not necessarily positive. Members felt that it was important that as soon as clarity emerged over any proposals the parishes should be informed and be able to comment accordingly. The presentation notes from the meeting were criticised as gobbledegook and members felt that the message should go back that plain English would be a better form of communication. Dr Hutson said that the present intention was for subsequent meetings to be at ~ 3 month intervals. Mr Norman said that as soon as any plans were in a final form they should be passed to the Parish Councils for consultation and comment.
b) WCSSG Health and Safety Sub-committee. Dr Hutson had attended and said that there was nothing of any substance to report as there had been little change to the site conditions in the intervening period.
c) Cycleway Drop-in event. Mr Gray said that this had been well attended and feedback was extremely positive. The council agreed to fund the hire of the Hall and the refreshments. Mr Gray would provide The Clerk with the details.
d) Mr Norman - Reported that in response to The Clerk’s request for information on the risks which may be present within the Pavilion the Playing Fields Committee had been assured that there was no asbestos used in the construction and the electrical installation had been installed and certificated by a competent peson. There remained the question of a management regime for Legionella and The Clerk had offered to consult the Environmental Health Dept at Copeland BC.
e) Mr Jacob – Reported that the drop-in event at the Library run by Cumbria CC was well-attended and it had ben agreed to form a Friends of Gosforth Library Group. Cumbria CC would facilitate this.
9. Planning Matters. None.
CRUG Newsletter. Sent out by e-mail.
Sellafield briefing note. Sent out by e-mail.
ENW Survey Sent out by e-mail.
CALC Circular Sent out by e-mail.
Letter ref Bleng Forest Access. The Clerk read out a letter received from a member of the public who was in charge of a party of Scouts and had been accosted by the landowner for driving down the Bleng Forest lane. Members were concerned that events such as this would prejudice the completion of the project. The Clerk said he would bring the letter to the attention of the Bleng Forest Group when it met in the New Year.
CCC Newsletter Sent out by e-mail.
CCC Budget proposals. Noted.
FLAG Magazine. Dr Hutson to circulate.
11 Public Participation. There were no members of the public present at this point.
12 Questions Councillors wish to raise.
1. Asked when the County Council report on village flooding would be available. The Clerk said that it had been promised for mid-December but he would progress the matter. He also asked what facilities were available for storage of sandbags in case of future flooding. The Clerk said that it was now quite common for Parish Councils to develop an Emergency Plan for all such events and suggested (which was agreed) that this should be a future agenda item.
2. Asked about the public footpath at Drigg Cross. The Clerk said that the footpath was actually within Drigg parish, there being no access ‘over the boundary’ to Gosforth parish. Mr Wright agreed to bring the appropriate map to clarify the route and enable a decision on the way forward.
3. Said that he had been reading about Neighbourhood Plans being adopted in other areas and questioned whether the council was missing out by not getting involved. It was agreed that The Clerk would obtain some information for further consideration.
4. Asked about grit/salt bins for the winter period. Mr Norman said that he now had these and would instal them as soon as he could – probably at the week-end. He would then inform The Clerk who would arrange for Cumbria Highways to fill them up.
Said that he had received a complaint that the Minutes file in the Library was out of date. The Clerk said that he would update the file.
Dr Hutson – said that he had received complaints that access to the recycling skips was difficult and potentially dangerous as it was necessary to stand on the adjacent muddy slope to gain access. Several members said they would investigate and report back.
13 In Camera. None.
There being no other business the meeting was closed at 8.40pm.