Minutes of meeting held 11th April 2012 in the Supper Room Gosforth Public Hall - 7.00pm
Present : Dr Hutson; Messrs. Gray, Jacob, McKinley (Chairman), Norman, Rae, Walton, Wright; Mrs Jackson.
1 member of the public was also present.
1. Apologies: Mr Ancell, Mrs Gallery-Strong.
2. Declarations of interest . None
3. Chairman's opening remarks. The Chairman commented on the recent production and distribution of the 2 nd Parish Newsletter and thanked Mrs Jackson for her considerable efforts. He also thanked Mr Gray for his major contribution to the development, finishing and printing of the Parish Plan which had also been distributed throughout the parish. He also thanked Mrs Jackson, Mr Gray, Mr Norman and Mr Ancell for providing invaluable assistance to the Jubilee Group which had resulted in better information and organisation.
4. Minutes of the previous meeting held on 14th March 2012. With a minor amendment proposed by Mr Gray to Item 7b to emphasise that the signs referred to were sited at the entrances to the village and advertising commercial businesses the minutes were approved (Proposed Mr Wright, seconded Mrs Jackson)
5. Actions arising from the minutes.
1. Follow up costs with Mr Garner for alternative scheme for Carpark lighting. Action ongoing. Action – The Clerk
2. Speak to Mr Shubrook ref Gosforth Hill footpath. Action – Mr Norman.
3. Refer Playing Field insurance issues back to the P’Fields Committee. Action ongoing – Awaiting a reply. Action - Mr Norman
4. Contact the Dog Warden ref dog fouling in the village. Action – The Clerk
5. Arrange meeting with Mr Melville ref. traffic controls. Action – The Clerk
Action complete - Meeting arranged for 20 th April.
6. Produce report of Finance Committee meeting. Action – The Clerk
7. Create final version of MRWS Report response and deposit with the Partnership. Provide copies to Above Derwent, Ponsonby, Seascale, Beckermet, Drigg&Carleton, Haile & Wilton, Ennerdale & Kinniside PC’s, CALC, and Mr N Clarkson.. Also make file up for the Library. Action – The Clerk
8. Put roadside advertising on April agenda. Check legal position with LDNPA and Highways Authority. Action – Mr McKinley, The Clerk
Action complete - The legal position was complex and an offer was made by the Compliance Officer from LDNPA to discuss the issues with the council. A reply from Mr Melville was awaited. Item will be kept under discussion.
9. Contact Sellafield Ld ref HGV’s in the village and future road closures. Action complete – No further closures were envisaged. Action – The Clerk
10. Copy notes of Jubilee meeting to all members. Action – Mr Ancell
11. Discuss toilet opening/closure times with Mrs Holmes. Action – Mr Norman
12. Write letter of thanks to Mr Sharpe. Action – The Clerk
13. Put Parish Plan actions on April agenda. Action – The Clerk
Action complete – See Item 7a below.
14. Comment to CBC ref Drigg wind turbine. Action – The Clerk
Action complete – Mr Jacob said that this was one of eight in the Copeland area that the Planning Panel had to consider.
6. Financial Matters.
Monthly Financial Statement. The Clerk explained that by mutual agreement the Public Hall had changed the way it made donations towards the Hall electricity costs (invoices were now paid quarterly). This meant that there was no income from this source for the month. The statement was approved (Proposed Mr Norman, seconded Mr Walton).
In relation to the Parish Plan Mr Gray asked that Mrs Griffiths be reimbursed £50 for her valuable contribution of proof-reading the final plan. He also presented an invoice for £32.88 for stationery items used in the production of the plan. These were both agreed. He asked if The Clerk could produce an Income/Expenditure sheet for the whole project.
7. Main Business.
a) Review of Parish Plan actions (Mr Rae). In order to keep the length of the meeting reasonable it was decided to take a number of items each month.
Objective 1. Cycleway to Sescale.
Objective 2. Promote tourism incl. Guide Book for visitors.
Mr Gray said that £611 was available from the defunct Hidden Britain fund and could be used to update the existing Gosforth/Wasdale guidebook which was produced some years ago. Mr Wright said he would speak to the other party who was involved at the time.
Dr Hutson said that he would resurrect the list of local businesses and e-mail them to members although there were some who felt that we should stick to advertising essential services.
Objective 3. Enforce Parking Regulations.
3.1, 3.2, 3.3, and 3.5 were all dependent on the outcome of the meeting arranged with Cumbria Highways on 20 th April. When that had taken place it would be possible to define the various areas accordingly and make contact with the various enforcement authorities (3.4).
It was questioned whether the council had the powers to support the existing enforcement teams (or even employ its own) to ensure a satisfactory level of enforcement. CALC would be contacted for legal advice.
Objective 4. 20 mph Speed limit.
4.1 This had already been done and was due to be discussed with Cumbria Highways on 20 th April. 4.2 and 4.3 would follow from those discussions.
b) Roadside advertising (Mr Gray). (Ref. Item 5.8). The Compliance Officer would be asked to meet the council and the Highways legal position would be pursued by The Clerk with Mr Melville.
c) MRWS. The Chairman said that Mr Wright and The Clerk had both been contacted by the Whitehaven News who would be producing an article on the MRWS consultation on Thursday 12 th April. At the request of the reporter The Clerk had sent him a copy of the Parish Council response to the consultation.
It was considered that now was the time to circulate a summary of the council’s MRWS consultation response to the parishioners and the Chairman volunteered to provide an initial draft for comment. It was commented that the council response had not appeared on the web-site and The Clerk explained that Mr Gould had moved house to Seascale and was having some difficulty in getting a broadband connection. Until this problem was overcome the web-site could not be updated, although a hard copy was now available in the Library.
The Chairman said that on 19 th April there was a meeting of the CALC (Copeland) Joint Executive committee of which he and The Clerk were members. There was the possibility of disagreement (on the outcome of the consultation) of the stance taken by the Parish Council and that of CALC and he sought assurance from the meeting that if necessary he and The Clerk could take a decision to sever relations with this committee. This assurance was given.
d) Dates of Annual Parish and May meetings. The Clerk said that events outside his control meant that he could not be present at the next council meeting arranged for 9 th May. After considering the 3 options of moving the meeting to 2 nd May or 16 th May or arranging for a substitute Clerk it was decided to meet on 2 nd May.
8. Representative's reports
a) Jubilee Group. Mr Norman said there was a meeting arranged for 18 th April, the minutes of which would be sent to all members as an update.
b) Bradbury House. The Chairman said there was a meeting of the group arranged for 24 th April to give an update on the refurbishment of the Daycare Centre.
c) Cycleway. Mr Gray said that the Land Agent was arranging to meet the various landowners to iron out any issues.
d) Newsletter. Mrs Jackson said that generally distribution was proceeding satisfactorily and asked any member who became aware of a problem to let her know. She said that she would liaise with The Clerk regarding the collection of advertisement donations. The Clerk was asked to produce a breakdown of costs for the newsletter.
e) Bleng Forest Project. Mr Walton said that final responses were awaited from the various funding applications.
f) Parish Tour. Dr Hutson reported on the recent LDNPA parish tour which he and Mr Jacob had attended. Feedback from LDNPA officers was that they were extremely keen on supporting tourism in the area and in particular seeing the Cycleway developed. He had also learned thata plan for Wasdale was being generated which would probably include parts of Gosforth.
The Chairman said that the next meeting of the Lake District parishes was scheduled for 30 th April at St Mary’s Hall at 7.00pm. All members were invited to attend.
9. Planning Matters. Bolton Head Farm – Improvements to farm buildings, conversion of some to holiday accommodation. There was no objection, the council welcoming the development as an additional village asset which would be beneficial to local businesses.
11 Public Participation. Mr Hosfield noted the efforts of Mr Gray and others in tidying up the carpark, in particular the overgrown ivy, and also thanked Mrs Jackson for having the redundant freezer removed from near the School. He suggested the possibility of having a marked footpath to aid pedestrians near the Bakery and was told in reply that this had been rejected by the County Highways as the road is too narrow. He also asked about progess on the proposed footpath to Boonwood which was still subject to negotiation with the landowners.
12 Questions Councillors wish to raise.
Dr Hutson – Said that the footpath near the telephone box on the carpark was in disrepair and that he would contact the Highways Hotline appropriately.
Mr Walton – Referred to a recent report (emanating from Copeland BC?) which suggested that there had been an increase in the parish precept. The Clerk said there had been no increase and that is what Copeland BC Finance Dept. were told, and if the source of the information was passed on he would investigate.
Mr Norman – Said that if there was no response to the parking problems wthe council should reconsider putting individual notices on offending vehicles.
Mr Gray - Reported that following the removal of the ivy from the carpark wall adjacent to the road it had revealed that the wall was in a dangerous condition. This would be reported to Copeland BC – owners of the carpark. He also said that the telephone connecting cable was now exposed and could be dangerous, being so close to the road.
Note: Since the meeting both these items have been reported to the respective authorities.
Mrs Jackson – Said that she had been informed that the contents of the clothing recycling bin were not in fact recycled but went to landfill. The Clerk was asked to verify this with Copeland BC.
13 In Camera. None.There being no other business the meeting was closed at 9.20pm.