Parish Council Minutes - September 2008

  • Minutes of meeting held 10th September 2008 in the Supper Room Gosforth Public Hall - 7.00pm

    Present : Messrs. Gray, McKinley, Norman, Wright; Mrs Pennington, Mrs Balmer.

     1. Apologies: Dr Hutson ( Holiday), Messrs. Bailey (Previous engagement), Jacob, Ancell (both domestic commitments)

     2. Declarations of interest . None

     3. Chairman's opening remarks. The Chairman expressed condolences on behalf of the council to Mr & Mrs Jacob following the death of Mrs Jacob’s mother.

    4. Minutes of the previous meeting held on 13th August 2008. These were approved (Proposed Mr Gray, seconded Mr Wright)

    5. Actions arising from the minutes.

    1. Contact Trustees ref. funds in High School charity. Action – The Clerk

    Action complete – Awaiting replies.

    2. Respond to K Parker ref transfer of carpark that the council wishes to continue discussion. Action – The Clerk and the Chairman

    Action complete.

    3. Provide copies of P/Hall AGM and subsequent meeting minutes. Action – Mr Jacob

    Action completed since meeting.

    4. Inspect council safe contents. Action – Mr Jacob & The Clerk

    Action completed since meeting. County Archivist to be contacted for advice.

    5. Contact LDNPA ref trees at Harecroft Hall. Action – The Clerk

    Action complete – Response from LDNPA said that they would take action.

    6. Continue consultation process ref Mental health Services.

    Action – Messrs Wright, Norman, Gray & Jacob.

    NOTE: Draft responses to be sent to The Clerk for co-ordination. Deadline for final reply is 30 th September.

    7. Contact Copeland BC ref. grass-cutting at Leagate. Action – The Clerk

    Action complete – Also overhanging trees on Denton Park footpath would be dealt with as part of the winter programme.

    8. Respond to District Auditor ref. Annual Report. Action – The Clerk

    Action ongoing - Awaiting a response from the Charities Commission.

    9. Discuss with County Councillors comments by Area Engineer ref. Gosforth – Seascale Greenway. Action – Mr Gray

    Action complete.

    10. Deal with Copeland BC ref. Lottery Funding as necessary.

    Action – Mr Norman, The Clerk

    Action complete – See Item 7b below.

    11. Advise Copeland BC that the Wellington phone box should be retained.

    Action complete Action – The Clerk

    12. Seek clarification from Copeland BC ref. statement by Ms E Woodburn at the recent Neighbourhood Forum meeting in Gosforth regarding Copeland Nuclear Policy.

    Action complete – Reply awaited. Action – The Clerk

    13. Reply to LDNPA ref. planning applications for 61 & 78 Meadowfield. Action – The Clerk Action complete.

    14. Deal with Solicitor ref. New Pavilion lease. Action – The Clerk

    Action complete.

    15. Complete Copeland BC Housing Renewal questionnaire. Action – Mr Jacob

    Action ongoing.

    16. Attend Highways Steward meeting at Cleator Moor. Action – Mr Norman, The Clerk

    Action complete – Mr Norman would act as contact point.

    17. Send info on Open Spaces to LDNPA. Action – The Clerk

    Action complete

    18. Attend Audit Training. Action – The Clerk

    Arranged for 30 th September.

    19. Send donation of £25 for Tabletop Sale to Gosf. Public Hall. Action – The Clerk

    Action complete.

    20. Provide information to PhD student at Allerdale Council on area migration, job opportunities etc. Action – The Clerk

    Action complete.

    21. Write again to Post Office ref. Outreach Service. Action – The Clerk

    Action complete – There was no intention to provide an OUTREACH service.

    22. Contact Mr Clarkson to seek clarification of 20mph speed limit parameters.

    Action complete – Awaiting a reply. Action – The Clerk

    23. Contact Mr Clarkson ref disquiet at potential road transport of construction materials for Drigg. Action – The Clerk

    Action complete – reply indicated that the intention was to move materials by rail directly from the quarry.

    24. Contact K Parker ref. enforcement at Gosforth. Action – The Clerk

    Action complete – Visits were taking place 3 times per week. There had been 1 ticket to date.

    25. Respond to CALC and LDNPA accordingly when the DEFRA consultation paper had been read. The ensuing letter would be copied to all councillors.

    Action complete. Action - The Chairman and The Clerk

    26. Write to LDNPA ref survey of land at Bridge Petton. Action – The Clerk

    Action complete.

    27. Write suitable letter to Health Officials for keeping the present pharmacy arrangements.

    Action – The Clerk

    Action complete – Replies had been received from the Primary Care Trust and J Reed MP.

    See also Item 9.3 below.

    6. Financial Matters.

    a) Monthly Financial Report. This was approved – see Appendix 1 to the minutes. (Proposed Mr Norman seconded Mrs Pennington)

    b) Precept for 2009-10 . The Clerk said that notice had been received from Copeland BC that precepts were to be submitted by 19 th December. Budget confirmation would need to be finalised at the latest by the December 10 th meeting of the Parish Council. Mr Norman and The Clerk would arrange a meeting of the Finance Committee.

    7. Main Business.

    Note: Mr A Millard (Treasurer of the Playing Fields Committee) joined the meeting at this point to assist with Item 7b. At the Chairman’s request Items 7b and 7c were then taken.

    Playing Fields funding progress. Mr Millard explained the background to the present situation whereby there was a shortfall in the funding as the VAT costs had not been included in the original Lottery bid. Accordingly the Parish Council had been asked to take over the project to enable the VAT costs to be recovered, and hence reduce the overall costs of the project to the community. The Chairman said that as a result Mr Norman, The Clerk and himself had met Copeland BC officers and they had been very helpful in clarifying matters with the Lottery organisers and arranging for the Parish Council to be the recipients of the Lottery grant. This required the Parish Council to accept the terms and conditions laid down by the Lottery organisation, part of which was the resolution outlined in 7c below. Mr Millard handed to The Clerk relevant documentation which would be helpful in streamlining any subsequent negotiations with Copeland BC. The Chairman thanked Mr Millard on behalf of the council and the community for the considerable amount of effort he had put in to the project to date and said that the council would take rapid action to process the project.

    c) Resolution (Proposed Mr Norman, seconded Mr McKinley):

    That the Parish Council formally take over from the Playing Fields Committee, the management of the project to provide an all weather playing surface on the Gosforth Playing Field, and negotiate with Copeland BC to achieve a successful completion.This was approved unanimously .

    Mr Millard left the meeting at this point.

    Meeting with DEFRA ref Radioactive Waste (A copy of the letter from DEFRA had been sent to all councillors). The Chairman referred to the letter in which Dr Jackson – a very senior officer within DEFRA - offered to meet representatives of the Parish Council to discuss the responses made to the White Paper on the provision of a Deep Geological Facility (DGF). A decision had to be made as to whether the council wanted a meeting, where, when and with whom. It was agreed that the council should take up the opportunity, without the presence of any other bodies (ie the meeting would be strictly between the council and Dr Jackson and not part of a wider group meeting where the council could, and probably would, be relegated to a minor position), at a time and place convenient to the council – not in London which was one of the suggested venues. Accordingly The Clerk was asked to contact Dr Jackson’s assistant to arrange a suitable venue leaving sufficient leeway to enable the council to carefully prepare its questions.

    CCC letter from P Stybelski (Chief Execuitive of Cumbria CC). The letter had been copied to all councillors. The Chairman opened discussion by saying that there was no disagreement with the first part of the County Council resolution ie. ‘to engage with District Councils and other stakeholders in discussing the implications of a deep geological facility siting programme’. However the 2 nd part of the resolution referred to the County Council taking a decision on whether it should make an Expression of Interest and the Parish Council were totally opposed to that (and also to that of Copeland BC) until at least such time as the questions it had posed to DEFRA regarding the White Paper had been answered and clarified. It was the Parish Council’s belief that, under the terms of the White Paper, neither the County nor the District Councils were suitable bodies to make an Expression of Interest. Mr Wright drew attention to the definitions of Host Community in the White Paper which clearly established this. As the Parish Council had made clear in its letter to HMG regarding the White Paper (a copy of which is appended to the August 13 th meeting minutes), until the questions posed in the letter to HMG are resolved, particularly regarding the Right of Withdrawal and the right to represent itself in any future discussions, it will not ask the parishioners of Gosforth if they wish to have an interest expressed on their behalf, and neither will it support any other body so doing. It was agreed that these facts should be made clear to the County Council.

    8. Planning Matters.

     Rainors Farm – Change of land use to site a Yurt. No objections.

    Scot Hall – Timber stables. No objections.

    9. Correspondence.

    Feedback from Neighbourhood Forum meeting. Noted.

    Lease correspondence. Dealt with by The Clerk.

    Response J Reed ref Pharmacy. Noted – Mr Reed had written to the Health Minister outlining the council’s concerns. Her reply to him was somewhat ambiguous but it was felt, as the PCT felt the same way as the Parish Council the outcome of the consultation should be awaited.

     Response Cumbria PCT ref Pharmacy. Noted.

     LCR magazine Mr McKinley.

    Clerks magazine Mr McKinley.

    A Millard / CBC – Correspondence ref Lottery. Noted – Part of 7b above.

    WCSP – Invite to meeting ref housing. Noted.

    CORWM bulletin No 24. Noted.

     CBC – Response ref enforcement. See Item 5.24 above.

    Defra – Response ref White Paper letter to HMG. See Item 7a above.

    CCC – P Stybelski letter ref White Paper. See Item 7d above.

    J Reed – Response ref White Paper. Noted.

     Police Incident Report. (PCW Geer had sent apologies for not being able to attend but had sent data to The Clerk by e-mail) Noted.

    There had been 4 crimes: 2 internet frauds, 1 burglary and 1 domestic assault.

    There had been 4 traffic related incidents: 2 collisions and 2 complaints about bad driving. There had also been 9 miscellaneous incidents and 1 Anti social behavious case.

    3-tier 24 th Sept Cleator Moor. Noted.

    D Killick – WEVA support plaques. Agreed that receipt of a plaque would be a nice gesture and it could be sited on the Public Hall notice board.

    LDNPA – Response ref land at High Bridge Petton. Acknowledged that Parish Council was not included in prior consultation.

     CBC – Response ref Lottery funding. See Item 7b above.

    CCC – Info ref Pharmacy changes. Part of 9.3 above.

    CBC – Phone box closure. Noted that Copeland BC supported the retention of the phone box. Awaiting decision by BT.

    K Hitchen – Ref stone transport to Drigg. Ref Item 5.23 above.

    Info from Highways Stewards meeting. Ref Item 5.16 above.

    Post Office – reply. Ref Item 5.21 above.

    CBC – Precept. Ref Item 6b above.

    LDNPA – Response ref Harecroft trees. Ref Item 5.5 above.

    Westlakes – Invite to lecture. Noted.

    CCC – Locality Working. Noted that neither the County or District councils considered it worth inviting representation from Parish Councils, CALC or any other community organisation.

    10 Public Participation. There were no members of the public present at this point.

    11 Matters Councillors wish to raise.

    Mr Norman – Reported that there had been a further incident of flooding at Ellerslie Terrace during the recent heavy rain. Sewage was again discharged widely together with substantial flood water. Although United Utilities had attended and prevented ingress into the cottages the situation was clearly unsatisfactory and would be repeated if no alleviating action was taken. The Clerk was asked to progress this matter with Copeland BC Environmental Officer.

    12 Representatives Reports

    Mr Wright – Said that he had attended the last meeting of the Socio-economic sub-committee of the WCSSG. While there was nothing specific to report he had been staggered at the meeting by the sheer number of plans being discussed or developed and he thought that the group developing the Parish (Community) Plan should not rule out long-term or expensive projects from their considerations as there appeared to be numerous bodies with funding streams which were available.

    Mr Gray – Reported on progress on the Parish Plan and, as advised by VAC had produced a preliminary newsletter. These were handed out to councillors for distribution within the village. The Clerk would deal with the outlying properties by post.

    13 In Camera. Members discussed the 3 tenders obtained by the Playing Fields Committee for the provision of an All-weather surface to the old tennis courts and agreed (Proposed Mr Norman, seconded Mr Gray) that the lowest tender (£29001 by Play & Leisure) would be accepted. This would be financed by £23000 Lottery Grant via Copeland BC, £5000 from the Landfill fund and £1000 from the Playing Fields Committee. This information would be conveyed to Copeland BC as part of the processing of the project (Item 7b&c above).

    There being no other business the meeting was closed at 9.20 pm.

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