Parish Council Minutes - March 2010

  • Minutes of meeting held 10th March 2010 in the Supper Room Gosforth Public Hall - 7.00pm

    Present : Dr Hutson; Messrs. Bailey, Jacob, McKinley (Chairman), Norman; Mrs Balmer, Mrs Gallery-Strong.

    Also in attendance were PCW Hoggarth (Community Police) and Mr P Winter representing Mr P Nolan who could not attend for Item 8 as he was ill.

    1. Apologies: Messrs.Gray (Prev. engagement), Wright (Business), Davies (Business).

    2. Declarations of interest . None

    3. Chairman's opening remarks. The Chairman asked PCW Hoggarth to present the Police Report for February. 9 events had been reported: 1 Anti-social behaviour, 1 Crime {Theft of a tax disc from a car}, 3 RTA’s and 4 Miscellaneous. In response to a question PCW hoggarth said that it appeared that ASB was decreasing, although it tended to go in phases. Regarding the inconsiderate driving of farm vehicles she was monitoring speeds and observing behaviour as a prelude to considering further action. She also informed the council that a new PCSO was to be assisting her within the next few weeks.

    The Chairman said that he would deal with Item 8 next and introduced Mr Winter. He asked him to describe the case for need that was accompanying the application to LDNPA for demolition of the old Bank Garage and replacement with a new dwelling.

    Mr Winter outlined the case for demonstrating the need. Mrs Nolan’s mother, who resided at Hallbeck Place, required personal care and this was proving difficult due to the necessity for the Nolan’s to travel, as they did not live in the village, and occasionally this was not possible due to Mrs Nolan herself having a medical condition which prevented her from driving. The plan was for the family to move into the new dwelling where care could be provided much more easily, and would simultaneously release a property in Hallbeck Place for another resident. Mr Nolan accepted that the new property would be subject to a S106 (or similar) agreement and would therefore be restricted to the ‘affordable’ market conditions, should he need to sell at some future date. The shape of the property was unconventional as it had to be accommodated within a restricted site, although this aspect would not be apparent from the frontage.

    The Chairman said the Parish Council had previously recommended approval when the application was submitted in 2008. It was anxious to see an intrusive and obvious eye-sore removed from the heart of the village. 1 objection had been received from a resident who had concerns about any additional burden on the sewerage system, having suffered from periodic flooding of her property. He said that from a LDNPA aspect, sewerage capacity was not a material planning consideration, a situation which he found almost unbelievable but was a fact. The council were aware of sewerage problems within parts of the village and had been liaising with Copeland BC to effect some improvements. Mr Norman said that United Utilities had recently done some maintenance work on the drains near the Public Hall and this may well have removed the source of flooding below Hallbeck Place.

    After discussion and a proposal by Mr Norman, seconded by Mr Jacob, the council, having recognised the needs aspect of the application, agreed to recommend approval to LDNPA.

    4. Minutes of the previous meeting held on 10th February 2010. These were approved (Proposed Mrs Gallery-Strong, seconded Mrs Balmer).

    5. Actions arising from the minutes.

    1. Generate Risk Assessment procedure. Action – Mr McKinley, The Clerk Action ongoing.

    2. Provide suggestions for Listed Buildings Register. Action – Mr Norman Action ongoing.

    3 Consult National Trust ref Honesty Box. Action – The Clerk Action ongoing – The Clerk now had a contact.

    4. Negotiate with solicitors ref Playing Field Trust. Action – The Clerk Action ongoing – discussions to continue with Solicitors.

    5. Progress whereabouts of LDNPA Charter. Action – Mr McKinley Action ongoing- awaiting final version from LDNPA.

    6. Re-examine and format ‘Business List’. Action ongoing. Action – Dr Hutson, Mr Davies, Mrs Balmer.

    7. Progress estimates for carpark floodlighting. Action – The Clerk. Action ongoing – No reply from Mr Toner.

    8. Send copy of letter to LDNPA ref Building Sites to Mr Gray. Action – The Clerk. Action complete.

    9. Respond to LDNPA ref 7-Acres planning application. Action – The Clerk. Action complete.

    10. Respond to CCC ref Salt Bins. Action – The Clerk. Action complete.

    11. Reply to BT ref Wellington telephone box. Action – The Clerk. Action complete.

    12. Put ’Communications’ on next agenda. Action – The Clerk. Action complete – See Item 7a below.

    13. Raise driving of farm vehicles with PCW Hoggarth. Action – The Clerk. Action complete.

    14. Arrange meeting with solicitor ref Gravel Pit rental agreement. Action – The Clerk. Action complete – See report in Item 12 below.

    15. Raise Gilgrass Hill drainage issues with Cumbria Highways. Action – The Clerk. Action complete.

    16. Draft initial Business Plan for transfer of carpark from Copeland BC. Action – The Clerk & Mr McKinley. Action complete – The next stage was for a meeting with Copeland BC officers to agree the plan.

    6. Financial matters

    a) Monthly Financial statement. This was approved (Proposed Mr Jacobsed, seconded Mrs Gallery-Strong)

     b) Annual Audit Return. The Clerk said that completion of the Annual Return for this financial year was required by 30 th June, although he had yet to receive the relevant papers from the Auditors. After discussion of the internal audit process the council agreed that it was satisfied that the process itself, together with the attendant checks and including insurance cover, mitigated the associated risks to a reasonable level.

    c) Grass-cutting 2010-11. It was agreed that the contract for 2010-11 with Copeland BC (£772.59 + VAT) should be renewed, as this represented good value for the service offered.


    7. Main Business


    8. Planning Matters a) Bank Garage – New dwelling to replace existing derelict premises. Dealt with at Item 3 above.

    9. Correspondence.

    CORWM e-bulletin & Statement on new-build wastes. Information to be passed to all councillors.

    MRWS - Site Assessment Methodology. This required further consideration initially by The Chairman and The Clerk and would be put on the April agenda. The paper would be circulated to all members.

    CALC – March circular. Sent by e-mailto all councillors.

    Home North West – Social rented housing letting changes. To be considered further.

    Police Forum minutes Jan meeting. Noted.

    CALC – Short training programme. Noted.

    Resource Cumbria – Review. Noted.

    National Park boundary changes – consultation. See Item 7b above.

    GN Ambulance – Thank you for donation. Noted.

    BDO – Auditors notes. Noted.

    LDNPA – Examination of LDF docs. Noted.

    Letter Ms R Schofield ref Bank Garage. Noted in Item 3 above.

    Bleasdales – Gravel Pit lease. See Item 12 below.

    New-build papers . Tobe circulated to all councillors.

    Copeland BC – Travel concessions. To be put in What’s On/ Web-site. 



    10 Public Participation. There were no members of the public present at this point.

    11 Questions Councillors wish to raise.

    Dr Hutson

    Raised the issue of the Village Business Information display which did not contain details which had previously been agreed. The Clerk said that he would progress the situation with Mr Wright.

    Queried why advertising literature from an organisation outside the village was displayed in one of the council notice boards. The Clerk said he had put them up as there was available space and they may be of interest to village residents.

    Asked when it was intended to hold the Annual Parish Meeting. The date had not been set but would be discussed at the next meeting of the Parish Plan group. He suggested that as well as presenting an annual report from the council an update on the Parish Plan should be included on the agenda. This was agreed.

    Mrs Gallery-Strong – Asked if there had been any feedback from Councillor D Moore ref the application for funding from the Community Fund for the Play Equipment project. The Clerk said that he had only received an acknowledgement to date but would progress the application.

    12 Representatives Reports.

    Mr Norman and The Clerk - Reported on the meeting with the solicitor regarding the lease of the Gravel Pit land. The solicitor indicated that this was a fairly straight-forward process but asked for some relevant documents concerning discussions between the council and the Land Registry to be passed to him. This had been done and The Clerk had authorised the solicitor to act on behalf of the council.

    Mr McKinley - Reported on the recent 3-tier meeting. It was noted that County Council representatives again failed to appear – so much for their enthusiasm for Locality Working. Boundary-changes time-scales had slipped but Copeland BC were confident all would be ready for April 2011. It was confirmed that even if the Order of Change had not been enacted parishes could still precept under the proposed changes.

    13 In Camera. None.

    There being no other business the meeting was closed at 9.00pm.


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