Minutes of meeting held 10th June 2009 in the Supper Room Gosforth Public Hall - 7.00pm
Present : : Messrs. McKinley (Chairman), Ancell, Bailey, Jacob, Wright; Mrs Balmer.
1. Apologies: Dr Hutson (Work); Messrs Gray (Illness), Newbold (Domestic), Norman (Work).
2. Declarations of interest . None.
3. Chairman's opening remarks. The Chairman introduced Chief Inspector Mairi Stamper (who was accompanied by Area Inspector Chris Stone and PCW Fran Hoggarth (nee Geer), Community Police Officer) from the Cumbria Constabulary who had been asked to attend to discuss concerns over the actions and behaviour of the Civil Nuclear Police (CNP). Particular incidents had arisen during recent checks of tax-discs, and some parishioners had complained about vehicle patrols intruding into their property. CI Stamper apologised for the delay in meeting the council and also for the absence of a senior CNP officer who had been unavailable. She explained how both forces had to react to the ongoing serious threat of terrorism and how it was necessary for them to work together. To this effect there was interchange of personnel and the establishment and testing of inter-communications was an essential part of the process, and the tax-disc checking exercise was an early attempt. She admitted that this had not gone as well as expected and both forces had learned a lot from the public feedback. She also said that CNP had jurisdiction within 5 miles of their base – usually the Sellafield or Drigg sites - but, in the case of transfer of nuclear loads, the 5 miles was from where the load was at any time. In discussion councillors said that while they recognised the necessity for CNP to carry firearms they considered the prominent (and threatening) display of automatic weapons was unnecessary. CI Stamper said in response that the display of firearms was as a deterrent to any potential terrorist. The Chairman said that successful policing depended on assistance and co-operation from the public and CI Stamper agreed saying that in future the primary focus would be on working together and this would include involving the public. The Chairman thanked CI Stamper and her staff who left the meeting at this point.
4. Minutes of the previous meeting held on 8th May 2009 (Proposed Mr Bailey, seconded Mr Wright) & Minutes of Annual Parish Meeting, 8 th May 2009 (Proposed Mr Jacob, seconded Mr Wright)were both approved.Also the Note for the Record of the meeting with Mr Davies ( Copeland BC Parks Dept.) was accepted.
5. Actions arising from the minutes.
1. Generate Risk Assessment procedure. Action – Mr McKinley, The Clerk Action ongoing.
2.Copy original village signage report to The Clerk. Action – Mr Wright Action complete.
3. Provide suggestions for Listed Buildings Register. Action – Mr Norman Action ongoing.
4. Compile list of local businesses. Action – Mr Gray, Mrs Balmer Action deferred to consult Dr Hutson.
5. Copy LDF update to all councillors. Action – The Clerk Action complete – See Item 7c below.
6. Complete Annual Return formalities with District Auditor. Action – The Clerk. Action complete.
7. Inform Mr Gould of web-site decision. Action – The Clerk. Action complete.
8. Contact Land Registry to stake claim of ownership of the Gravel Pit. Action complete. Action – Mr Gray. The Chairman said that Mr Norman had contacted him saying that he had a potential tenant for the land and would get an estimate for replacing the fencing and put a padlock on the gate.
9. Ask interested resident to contact The Chairman or Clerk ref co-option. Action complete – See Item 7a below. Action –Mr Gray.
10. Inform LDNPA ref Middle Boonwood Farm application. Action – The Clerk. Action complete.
11. Contact local tradesman to cut back Public Hall hedge. Action –Mr Gray. Action complete – Hedge had been cut. The Clerk was asked to write to Mrs Coupe thanking her for arranging for the work to be done.
12. Invite Chairmen of 5- Rivers group councils to send a representative to attend the meeting with the Police on June 10 th. Action – The Clerk. Action complete.
13. Copy LDF Consultation docs to all councillors. Action – The Clerk. Action complete – See Item7c below.
14 Write to occupiers at Ellerslie House ref overgrown hedge and foul water issues. Action complete. Action – The Clerk.
15. Contact Cumbria Highways and CBC ref uncut grass at Wellington. Action – The Clerk. Action complete – See Note of site visit attached to minutes.
6. Financial Matters. Monthly Financial Statement. This was approved (Proposed Mr Jacob, seconded Mr Bailey).
7. Main Business.
a) Co-option. It was agreed to co-opt Mr R Davies who unfortunately could not be in attendance. The Clerk would write to him formally and arrange for the necessary documentation to be completed.
b) Copeland Cluster/ 5-Rivers Group/ Locality Working meetings (Mr McKinley).
The Chairman outlined the present situation whereby the 7 Parish Councils in the 5-Rivers group had signed a Memorandum of Understanding for joint co-operation on matters of mutual interest. He asked all councillors to consider what function the 5-Rivers Group should have and how it should operate in future. Another level of bureaucracy was unnecessary.
c) LDNPA LDF. It was considered that the responses made to the original document were sufficient.
d) Copeland BC LDF. Mr Jacob would take the lead in framing a response.
8. Planning Matters
a) 18 Meadowfield – Extension. No objections.
CALC June circular. Sent to all councillors.
DECC – Letter in response to R Jackson correspondence. Noted. The Clerk had established contact with Dr Jackson’s replacement (Mr Bruce Cairns) and was arranging a meeting.
Copeland BC – LDF consultation. Mr Jacob to draft a response.
Gosforth PF constitution. The Playing Fields Committee wished to change the constitution. The Clerk said that in his opinion any change could only be enacted by the Trustees. Since the Council were engaged in discussions regarding the possible change of Trusteeship with HSBC it was decided that any potential change to the constitution should be held over until the new Trustees had been appointed. The Playing Fields Committee should be advised accordingly.
3-tier meeting, 16 th June, Ravenglass Village Hall, 6.30pm. The Chairman & The Clerk would attend.
Irwin Mitchell – Response to letter ref P/F trustees. Noted.
CRHT – Housing Needs Survey. Forwarded to all councillors.
Nuclear Institute – Meetings. Noted.
Press release WCSSG Safety committee. Noted & attached to minutes.
Letter ref allotments. Noted that there were now 5 people interested.
FLAG Newsletter – May. Put on circulation.
LDNPA Planning Application, 18 Meadowfield, 2-storey extension. See Item 8 above.
CBC – request for Press Report ref MUGA. Completed by The Clerk.
Cadet 150 Tree Planting project. Sent to all councillors.
CCC – Landscape Character Guidance. Noted.
CCC – Minerals and Waste information. Mr Jacob was asked to bring this to the attention of the Peel Place Liaison Committee.
10 Public Participation. There were no members of the public present at this point.
11 Questions Councillors wish to raise.
Mr Bailey – Said that Wasdale Parish were replacing various road signs within the parish and wished to include the one at Bengarth (which is in Gosforth parish). This was agreed.
Mr Ancell – Asked whether an Honesty Box could be provided on the carpark. The Clerk said he would check with Copeland BC whether this was acceptable under the terms of the lease and, if so, seek advice on design and construction.
Mrs Balmer – Said that some parishioners felt that the present play equipment was not suitable for small children. The Clerk said that he would discuss this with Mr Millard.
12 Representatives Reports
a) CORWM – Meeting and developments. (Mr Wright). Mr Wright gave a summary of the day-long workshop and the outcomes which were accepted by the CORWM representatives. It was felt that this was a worthwhile exercise. Highlighted were: the difficulties caused by the absence of any rights for a Host Community either to participate in its own right in any discussions and, if necessary, subsequently withdraw; the failure of the County and District councils to agree on who should be the Decision Making Body; uncertainty as to the classification of waste (eg Plutonium, Uranium and Spent Fuel); the lack of reassurance by going directly for disposal with no monitorability and retrievability.
b) Meeting with CALC representatives. (Mr McKinley). The Chairman gave a resume of the matters discussed and emphasised that CALC were now full participants in the Shadow Partnership and were there to represent the interests of all the parish councils of Copeland and Allerdale. The problems that Gosforth PC has with both the White Paper and the onging process were highlighted and these would be taken into account. Guy Richardsoon was framing a whole series of questions for the next Patnership meeting. A report would be issued in due course.
c) Meeting with Copeland BC Parks Dept. (The Clerk). The Clerk and Mr Norman had met Mr Davies on site and a note for the record of the meeting is attached to the minutes (See Item 4 above). Since the meeting the grass has been cut at Leagate Bridge and adjacent to the Playing Field.
13 In Camera. None.
There being no other business the meeting was closed at 9.30pm.