Parish Council Minutes - April 2013

  • Minutes of meeting held 10th April 2013 in the Supper Room Gosforth Public Hall - 7.30pm


    Present : Dr Hutson; Messrs. Jacob, McKinley (Chairman), Norman, Walton,Wright, Parker.

    Apologies: Mr Ancell (Business), Mr Gray (Holiday) , Mr Rae ( Holiday), Mrs Gallery-Strong (Domestic).


    2. Declarations of interest . None


    3. Chairman's opening remarks. The Chairman said that he had had his first experience of the new 20 mph speed limit through the village. He also drew attention to the forthcoming meeting on flooding and urged members to attend.


    4. Minutes of the previous meeting held on 20th March 2013. Dr Hutson said that his absence was recorded as due to holidays, in fact he was on business. Mr Walton said that Item 8e should read ‘considered’ in lieu of ‘formed’ in relation to the sub-group. Subject to these 2 amendments the minutes were approved, (Proposed Mr Wright, seconded Mr Norman).


     5. Actions arising from the minutes.


    1. Produce list of local businesses. Action – Dr Hutson, Mr Norman, Mr Ancell.

    Action ongoing.

    2. Discuss with the Carpark Group the provision of a new Tourism Board. Action - Mr Wright.

    Action ongoing – Details to be finalised with Mr Ancell.

    3. Provide The Clerk with details of payments for Cycleway Drop-in event. Action complete – Invoice paid. Action – Mr Gray.

    4. Invite Cumbria Police to meet the council. Action – The Clerk.

    Action complete – Arranged for June 12 th meeting.

    5. Produce Jubilee Committee Accounts. Action – Mrs Gallery-Strong.

    Action ongoing - Delay due to work commitments.

     6. Amend Risk Assessment and Financial Controls papers. Action – The Clerk.

    Action complete – Attached to March minutes.

     7. Liaise regarding information on new refuse collection regime. Action – Mrs Gallery-Strong, The Clerk.

    Action complete – Information will be put on notice boards, Library, What’s On and Web-site.

    8. Examine Newsletter issues.

    Action – Mrs Gallery-Strong, Mr Gray, Mr Parker, Mr Ancell.

    Action complete – See Item 7a below.

     9. Discuss carpark land ownership issues with Mrs Unsworth. Action – Mr Norman.

    Action ongoing – Awaiting sight of relevant papers. In the meantime Copeland BC solicitor has been informed.

     10. Clarify access issues ref Bleng Forest project. Action – Mr McKinley, Mr Walton

    Action complete – Meeting arranged for 19 th April.

    11. Draft ideas for public communication. Action ongoing. Action – Mr Walton


    6.  Financial matters


    a) Monthly financial statement. This was approved (Proposed Dr Hutson, seconded Mr Wright).

    b) Annual Return - District audit. The Clerk reminded the council that the 2012-13 financial year had now ended and he was preparing the accounts for audit. He would discuss the results of the Internal Audit with Mr Norman (Chairman of the Finance Committee) and the intention was to bring the Annual Return to the May 8 th meeting for council approval


    7. Main Business

     a) Parish Newsletter. Mr Parker reported on a meeting of the group (Ref Action 5.8 above) held on 31 st March. This affirmed that the newsletter was generally appreciated by residents but was becoming increasingly time consuming and costly to produce. Various suggestions arose from the discussion which included changing the format to a single sheet, having a combined Seascale/Gosforth newsletter, changing the system by which advertising was sought and paid for, changing the perception that the newsletter was more a vehicle for advertising rather than for public information. The Chairman said that as Mr Gray, Mr Ancell and Mrs Gallery-Strong were not present it would be unfair to take any decisions without their input. In any case it had been agreed to go ahead with an October issue and there was no immediate rush to decide on the future production. It was suggested that there were residents who would probably be willing to undertake the ‘desktop publishing’ part of the production and it was decided to place an appropriate invitation in What’s On.

    b) Flooding meeting – clash with Charity training. This matter had been resolved prior to the meeting. Mr Norman would accompany The Clerk to the training session at Higham Hall.

    c) Unitary Authority in Cumbria (Ref CALC circular). The Clerk said he had put this matter on the agenda as there was increasing wider discussion around this issue, and CALC was seeking views of the Parish Councils before commenting to Cumbria County Council. The Chairman said that the previous application for a Cumbria Unitary Authority had been turned down by Government to avoid any interference in the MRWS process and not because the case for was unsubstantiated. There had been widespread opposition from the District Councils as they would have disappeared if a Unitary Authority had been elected, although Parish Councils would remain and would almost certainly have had a more enhanced role to play in Local Government administration. The issue was not simple for a large, geographically diverse county such as Cumbria and there were many options. It was agreed that the Chairman and The Clerk would put together a paper for discussion.


    8. Representative's reports.

     a) Transfer of carpark (Ref Action 5.9 above). As actioned Mr Norman had visited Mrs Unsworth and explained the situation. She expressed surprise that the land in question was registered in her ownership but because the relevant documents could not be located at the time of the visit, she agreed to find them and further discussion could then take place. Mrs Unsworth stated her willingness to assist the Parish Council in resolving the matter. In the meantime The Clerk had kept the Copeland BC solicitor informed.

    b) Friends of Gosforth Libray. Dr Hutson said that this group was now formed and an Open Day had been arranged for May 22 nd. The group had made a specific request for a Parish Council representative to attend as he was unavailable on that day. An action would be placed to seek a representative at the May meeting. He also said that an official complaint had been made to Cumbria CC by a resident about the rationalisation of opening hours which it was alleged were inconvenient for people working conventional hours. This matter was in the hands of Cumbria CC to be dealt with.


    9. Planning Matters.

     a) Land Allocation. The Clerk said he had received 2 documents from LDNPA and the Planning Inspectorate. It was unclear to him whether it was necessary for the Parish Council’s comments to be re-submitted to either body. The Chairman said that he would ask the relevant officer at Murley Moss and advise accordingly.

    The Clerk reported that LDNPA had approved planning applications for Steelfield Cottage (Extension); Bleng Forest (Additional timber roads); and BT telephone exchange (Change of ventilation grille).


    10 Correspondence.

     CALC Circular

    Police Commissioners missive

    CCC - Trading Standards

      All sent by e-mail.

    FLAG magazine Put on circulation.

    Robinsons – Invite to official re-opening. Several members would attend.

    LDNPA Parish Forum 29 th April Torver. The Chairman & Clerk would attend.


    11 Public Participation. There were no members of the public present at this point.


    12 Questions Councillors wish to raise.

    Dr Hutson – Said that he had been approached by a resident who thought that now a 20mph speed limit was in force through the village the chicane on Hardingill Hill and the speed humps by the School should be removed. This suggestion received no support from the meeting, in the case of the chicane it provided a degree of protection for pedestrians where there was no footpath, and the speed restricting humps were still considered to be necessary.


    13 In Camera. None.


    There being no other business the meeting was closed at 8.45pm.

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